Editorial Administrator, Clinical Medicine

Make an Impact

At McGraw Hill we create best-in-class, next-generation learning platforms that are used by millions of students and educators worldwide from kindergarten through graduate school. Our goal is to accelerate student success through intuitive and effective learning tools and content that maximize a teacher’s time and a student’s learning experience. It’s this vision that sets us apart, contributing to a brighter future where the science of learning meets the art of teaching.

We’re harnessing technology to enhance learning, both inside and outside of the classroom, deepening the connections between students and educators to empower greater success. If you’re smart, curious, and passionate about education – join us as we open doors. You’ll work in an enriching, collaborative environment where we create opportunities for learners and celebrate successes. Why? Because learning changes everything.

This position is the operational backbone of the Clinical publishing program. The role owns the day-to-day execution of author and contributor management, permissions tracking, contract administration, project coordination, and cross-functional communication across multiple publishing initiatives. Serving as a hands‑on practitioner in publishing operations, this individual translates strategic priorities into operational execution, maintaining visibility across project life cycles from acquisition through production, and ensuring that all publishing initiatives meet quality, timeline, and compliance standards.

The Editorial Administrator is expected to develop and maintain the operational infrastructure—systems, trackers, documentation, and reporting views that provide the program with clarity on project status, resource allocation, and risk management. This is a remote position open to applicants authorized to work for any employer within the United States.

• Maintain comprehensive project schedules across active titles and digital initiatives, tracking manuscript, review, revision, and production milestones
• Monitor project risks and elevate schedule concerns proactively, ensuring stakeholders have visibility into dependencies and potential delays
• Coordinate with Content Licensing Specialists and production teams on manuscript status updates and permissions requests
• Develop and maintain project documentation, ensuring consistent record-keeping across all initiatives

• Manage contributor records, contact databases, and onboarding processes, ensuring accurate documentation of agreements and deliverables
• Coordinate author and contributor onboarding, including agreement execution, honoraria tracking, and delivery milestone management
• Track contributor deliverables, manuscript revisions, and submission status, serving as primary point of contact for content contributors
• Maintain contributor agreements, honoraria records, and related compliance documentation with appropriate archival protocols

• Maintain project records, metadata, and publishing system accuracy, ensuring data integrity across all operational systems
• Support manuscript submission and workflow management processes, coordinating handoffs between editorial, production, and digital teams
• Coordinate comprehensive asset collection including figures, tables, videos, supplementary materials, and ancillary content, ensuring completeness prior to production
• Serve as gatekeeper for production readiness, ensuring all required documentation and assets are complete and accurate before handoff to production teams

• Coordinate meetings and follow-ups related to strategic initiatives,…