Design Coordinator

As a Design Coordinator, you will report to a Manager of Project Coordination and ensure effective and efficient coordination toward project goals in a dynamic and demanding environment. This role oversees all aspects of a project to ensure timely and budget-conscious completion. You will manage expectations by coordinating and communicating project scope, cost, schedule, vendors, and the production of contractual deliverables.

Additionally, you will act as a liaison between field Sales Agents and internal teams, delivering exceptional customer service from project inception to post-installation.

• Initiate, schedule, and coordinate projects.
• Communicate effectively with customers, sales, and cross-functional teams.
• Handle submittals, documentation, and order processing.
• Manage timelines, resolve issues, and mitigate risks.
• Track projects through manufacturing, shipping, and closeout.

• Project coordination experience in design-related projects, particularly in product design fields such as furniture, lighting, or materials.
• Familiarity with the design process of interior spaces.
• Strong customer service skills.
• Excellent scheduling and communication abilities.
• Proficiency in account management.

• Bachelor's degree in a relevant field such as architecture, interior design, project management, or engineering.
• 2+ years of experience in project coordination or management in a design or creative environment.
• Proven experience managing multiple projects simultaneously in a fast-paced environment.
• Ability to analyze data or architectural drawings and communicate effectively with stakeholders.
• Proficiency in internal data systems and computer applications, including word processing, spreadsheets, and presentations.
• Ability to analyze and interpret data, write concise reports and emails, and explain complex issues clearly.

The role is primarily in-office at our recently renovated office in the Merch Mart. Typically, Fridays can be a work-from-home day once established in the role, subject to approval. The company offers a small team atmosphere with the resources of a large organization, backed by Armstrong Worldwide Solutions. Employees enjoy benefits such as 13 holidays, 10 days of vacation, and access to AWI's comprehensive benefits package.

The project workload ranges from 65 to 120 projects with approximately 200 emails per day. Projects have quick turnarounds of 3-4 weeks, with some moving at a slower pace. The company values sustainability, with products made from recycled materials and designed to be 100% recyclable.

This is a Contract to Hire position based out of Chicago, IL.

The pay range for this position is $32.69 - $35.58/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability

Health Spending Account (HSA)
Transportation benefits

Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Chicago, IL.

This position is anticipated to close on Oct 29, 2026.

This is a fully onsite position in Chicago,IL.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a Clearly Rated Best of…