Contract Coordinator – Personal Services ; PSK) Agreements

This position is responsible for developing, reviewing and processing a wide range of agreements and contracts. From initial request through execution, in alignment with state and federal requirements and in support of ODOT’s mission and business partners.

The primary focus will be the procurement of personal and professional services, including architect/engineering services and ORS 190 agreements, with additional opportunities to support goods, trade services and public improvement procurements as organizational needs arise.

Work in an office environment with hybrid work options available. May require in office once a week for trial service and training depending on business needs and management discretion. Home office permanent work location is Salem, Oregon. Travel to and from permanent location is not paid time. Mileage and per diem is not reimbursed.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitmentgon.gov.

Coordinate all phases of the contractor selection process in compliance with state and federal rules and policies. Modify contract terms, funding arrangements and policy interpretations during pre-award and post-award phases to ensure contractor and subcontractor compliance. Evaluate procurement needs and recommend appropriate solicitation methods, assessing associated risks, insurance requirements, compensation methods, and advertising formats. Prepare, issue and monitor solicitations including addenda and evaluate responses to ensure successful contractor selection.

Plan and conduct pre-bid and pre-proposal conferences. Interpret procurement regulations and address inquiries. Lead or support evaluation and negotiation committees, facilitating consensus in accordance with governing requirements.

Assess and determine the validity of protests, contract terminations, and breach actions. Maintain accurate and timely updates in the Oregon Buys (ORBUYS) system to track contracting activity. Manage schedule demands, maintain regular attendance, and adapt to shifting priorities while working primarily at a computer in office or home-office environments, with occasional travel and varied environments. Collaborate with internal and external partners, navigating sensitive situations with professionalism, negotiation skill and tact while working on high-visibility projects.

• Four (4) years procurement and contract experience related to the position.
• Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations.
• OR a bachelor’s degree and one (1) year of professional-level procurement and contract experience related to the position.
• OR Any combination of experience and education equivalent to four (4) years of procurement and contract experience related to the position.

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Understanding procurement policies and rules:
  Moderate knowledgeable about state and federal procurement laws and procurement frameworks and the ability to correctly apply them to daily work.
• Contract Writing Proficiency:
  Able to draft, review, and edit contracts and procurement documents with clarity, precision, and consistency. Produces work that is legally sound, free of ambiguity, and aligned with applicable laws, rules, and agency policies. Ensures contract language accurately reflects program needs, mitigates risk, and supports effective vendor performance and compliance. Shows strong attention to detail, logical organization, and the capacity to translate contract requirements into clear & actionable tasks and deliverables.
• Critical thinking & problem-solving:
  Evaluate procurement issues, identifies risks, and…