Fellow's Assistant; Assistant to JILA Fellows

JILA at the University of Colorado Boulder invites applications for a Fellow's Assistant! This role is an integral JILA member who provides travel arrangements and purchasing card reimbursement/expense reports and serves as a communications hub by providing communication and information to support a welcoming environment, organizational transparency, and to promote a feeling of connectedness for JILAns. In partnership with other Fellow’s Assistants, this position is responsible for organizing various research events and for supporting JILA events.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

JILA is a joint institute of the University of Colorado Boulder and the National Institute of Standards and Technology (NIST) located on the beautiful CU Boulder main campus at the base of the Rocky Mountains. Led by the roughly 30 research Fellows, JILA supports eclectic and innovative research programs that foster creative collaborations. The wide-ranging interests of our scientists have made JILA one of the nation's leading physical sciences research institutes.

JILA has a total annual budget of $50 million, with 297 members (including faculty, staff, students, and postdoctoral researchers).

JILA offers a uniquely collaborative and mission-driven environment. The institute has a strong culture of intellectual curiosity, community, and inclusiveness, which provides a meaningful and engaging workplace.

• Connect with and assist JILAns who will be traveling for research purposes.
• Educate travelers on correct procedures for travel and reimbursement.
• Handle travel arrangements for assigned research groups and centers.
• Serve as a central resource on travel questions.
• Document and distribute travel procedures.
• Arrange travel and reimbursement for non-employee collaborators and recruits.

• Provide administrative support for routine operations and adhoc projects to assigned Fellow(s).
• Procure a variety of operating, events, and research supplies.
• Assist in preparing grant proposal documentation.
• Backup other fellow’s assistant and travel arrangers, as a team, when necessary.

• Plan and implement event logistics for research events including purchasing food and supplies; budgeting; reserving physical location; room set-up and clean-up; and preparing event documentation.
• Greet guests and ensure clear communications for events; occasionally serve as designated and CU approved alcohol service member for events.
• Coordinate participant travel information including lodging arrangements, travel accommodations, parking arrangements, and local transportation.
• Process participant reimbursements.

• Coordinate logistics, speakers, monitoring participation, and arranging food for assigned events.
• In collaboration with JILA leadership, responsible for event and communication support of the professional development program for graduate students and postdoc researchers.

• Partner with Central Business Services, when needed, for travel reimbursement administration.
• Use procurement card to procure goods and services aligned with CU policy.
• Document and record all procurement card purchases in JILA and CU finance system.
• Reconcile fellow procurement card purchases, as needed.

• This position offers a hybrid work modality with 1 day of remote work per week.
• We are unable to provide visa sponsorship for this position.

The annual salary range for this full-time position is $58,000-$65,000.

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation.

In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities…