Senior Governance Specialist

We are seeking an experienced Senior Governance Specialist to support governance operations, executive leadership, and Board and Committee activities within a highly regulated environment. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced setting and is comfortable managing high-visibility work involving senior executives, Board members, and organizational leadership.

The Senior Governance Specialist will oversee Board and Committee meeting operations, executive-level documentation, communications, reporting, and special projects while maintaining the highest standards of confidentiality, accuracy, and professionalism. The successful candidate will work independently, anticipate business needs, manage competing priorities, and consistently deliver high-quality results.

• Draft, edit, proofread, and perform quality reviews of correspondence, reports, presentations, meeting materials, announcements, and other business documents.
• Provide technical writing and editorial support while ensuring compliance with established formatting, style, and branding standards.
• Prepare, publish, and maintain meeting agendas, minutes, reports, correspondence, and related governance materials on internal and external platforms.
• Manage governance meeting production schedules, deadlines, deliverables, and follow-up activities.
• Capture meeting notes, prepare formal Board and Committee minutes, track action items, and provide status updates to leadership.
• Coordinate Board and Committee meetings and events, including scheduling, logistics, preparation and distribution of materials, and onsite meeting support.
• Monitor and facilitate completion of commitments, action items, and deliverables resulting from meetings.
• Maintain confidential records, files, and sensitive information with a high degree of discretion.
• Support governance-related initiatives, special projects, and cross-functional activities as assigned.
• Provide backup support and collaboration across corporate support and administrative functions.
• Identify opportunities to improve processes, documentation standards, workflows, tools, and governance practices.

• Bachelor's degree preferred, or equivalent combination of education and professional experience.
• Minimum of 7 years of experience in a senior-level governance, executive support, Board administration, corporate secretary support, program specialist, or C-suite administrative role.
• Demonstrated experience supporting executive leadership teams, Boards of Directors, committees, or governance programs.
• Proven ability to work independently, exercise sound judgment, and make decisions with minimal supervision.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• Outstanding writing, editing, proofreading, grammar, spelling, and punctuation skills.
• Advanced proficiency with Microsoft Office Suite, including:
  • Word
  • Excel
  • Power Point
  • Outlook
  • Adobe Acrobat
• Experience creating and formatting executive-level documents, reports, and presentations.
• Intermediate proficiency with SharePoint, including maintaining and updating content and basic web pages.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and decision-making capabilities.
• Demonstrated ability to recommend and implement process improvements.
• Professional presence with the ability to interact effectively with executives, Board members, leadership teams, and employees at all organizational levels.
• Ability to manage highly confidential and sensitive information with discretion.

• Must be authorized to work in the United States.
• Remote position with periodic travel throughout the United States and Canada.
• Valid passport required for North American travel.
• Ability to support occasional onsite meetings, Board events, and governance activities as needed.

• Experience supporting Boards of Directors, executive committees, governance councils, or corporate governance functions.
• Experience preparing official Board materials, governance reports, resolutions, and meeting minutes.
• Experience with in regulated industries, professional associations, utilities, energy, nonprofit organizations, or corporate governance environments.
• Familiarity with governance best…