Operations Coordinator - Marketing Agency

In order to be considered for this full-time, remote position, candidates must live in Colorado. Contractors and 3rd-party firms need not apply.

Are you the person who keeps everything moving, follows up before anyone has to ask, and loves a clean system? Tree Ring Digital is looking for an Operations Coordinator to keep our internal operations organized, our pipeline current, and our follow-up consistent, so our CEO can stay focused on clients and growth.

You will work directly alongside our CEO and business development lead, taking the day-to-day operational work off their plates and owning it from start to finish. From managing inbox follow-up and confirming meetings to keeping Hub Spot accurate and our own social media active, you will be the reason details get handled and opportunities get followed up. If you are organized, a strong communicator, and energized by seeing your work help a company grow, this role has real room to grow with you.

Tree Ring Digital is a Denver-based, top-rated digital marketing agency with a culture that's hard to beat. We're like-minded professionals who share common passions, appreciate unique ideas, enjoy each other's company, and love what we do. Our well-established, creative team thrives in a fast-paced environment while maintaining an excellent work/life balance.

• Manage the CEO's inbox follow-up, routing team and client emails to the right people so nothing waits on the CEO unnecessarily
• Confirm meetings, schedule introductions, and keep the CEO's calendar organized
• Set up and maintain internal accounts, shared folders, and vendor tools as the team grows
• Place and track print orders and other operational requests
• Keep internal documentation, templates, and process notes current

• Enter new contacts, companies, and deals in Hub Spot after calls with the CEO and business development lead
• Keep deal stages, tasks, and notes accurate and current so the pipeline always reflects reality
• Enter and organize contact lists from conferences and networking events
• Flag stalled deals and overdue follow-ups so they get handled
• Send a weekly summary of follow-ups completed, Hub Spot updates, and open items

• Send thank-you notes and follow-ups after podcast appearances, and leave reviews for shows we appear on
• Handle strategic partner and post-event follow-up using established templates and voice
• Manage light social media for Tree Ring Digital's own accounts, including the content calendar, posting, and engagement
• Coordinate with our design and content team members on Tree Ring Digital materials
• Help onboard and support interns and new team members as the team grows

• 2+ years of experience in administrative, operations, or coordinator roles
• Hands‑on Hub Spot experience (required): contacts, deals, pipelines, and tasks
• Strong written communication that is professional, clear, and on‑brand
• Comfortable with Google Workspace, Slack, and social media scheduling tools
• Agency or small business experience is a plus

• Stay organized across multiple priorities without losing detail
• Own a task from start to finish without needing constant check‑ins
• Follow up consistently and communicate proactively when something is unclear or delayed
• Learn new tools and processes quickly
• Work independently in a remote environment while staying connected to the team

• Reliable and consistent, so the team can count on you to follow through
• Detail‑oriented without getting stuck on perfection
• Positive and…