Pricing and Proposal Analyst; ARL

Approval of remote and hybrid work is not guaranteed regardless of work location.

For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Your working location a hybrid on-site/work from home, or fully remote, dependent on skillset and location, within the U.S. Questions related to flexible work should be directed to the hiring manager during the interview process.

We are searching for a Pricing and Proposal Analyst to join our Business Services Office of the Applied Research Laboratory (ARL) at Penn State.

ARL Business Services enables and facilitates the research, scholarship, and creative endeavors of ARL by providing efficient and high-quality contracting, purchasing, accounting, and related capabilities to all ARL programs.

This role provides ARL researchers and technical staff comprehensive proposal development support with cost estimating, preparing and reviewing compliant proposal packages, and managing deadlines to ensure timely, accurate submissions for a variety of federal and industry sponsors. This role also contributes to process improvement initiatives, including supporting the design, enhancement, and testing of webbased automated proposal systems.

ARL is an authorized DoD Skill Bridge partner and welcomes all transitioning military members to apply.

You will:

• Search for, obtain, and distribute funding opportunities utilizing expertise database; maintain database information
• Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify) and other solicitations
• Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management or other central units as needed to support proposal development
• Lead and/or participate in meetings with faculty or department heads on funding opportunities, team formation and responses to opportunities; explain procedures, forms and formats, definitions, and other requirements for the preparation and submission of proposals
• Provide recommendations to improve proposal success rate and effectiveness of award management
• Prioritize timelines/schedules through interpretation of potential funding opportunities and hold proposal team accountable
• Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements
• Develop, finalize and/or approve proposal budget and cost share; prepare required forms, representations and certifications, and budget justification; obtain cost share approvals
• Be responsible for major components of nearly all facets of budget activities; participate in the conceptual development of the various budget processes and specifications for projects
• Contribute to budget and resource data analysis; gather, compile, and manipulate data
• Prepare requests for advance project definitions, WBSEs, and other budget set up actions
• Prepare and submit budget documents for award modifications and revisions and other budget adjustments
• Participate in meetings with Office of Sponsored Programs and unit administration concerning export control, publication restrictions, and other potential risks; initiate follow up on sign-offs and monitor process
• Resolve issues and implement solutions; initiate process improvements to address systemic roadblocks
• Collect, organize, research, and analyze information and data to prepare proposals
• Process, enter, review, update, and verify data within a database, software system, or application

Required Skills/Experience areas include:

• Microsoft Office (Word, Excel, and Outlook)
• Cost estimating, budgeting, and financial analysis
• Managing or being part of a team that manages multiple projects and tasks with strict deadlines
• Ability to express yourself and ideas successfully in various forms of communication to others in order to provide understanding
• Demonstrated ability to adapt and adjust quickly and effectively to changing priorities and demands of a fast-paced environment
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Preferred Skills/Experience areas include:

• Commercial Enterprise Resource Planning (ERP) systems, such as SAP or Oracle e-Business Suite
• Reviewing and understanding formal Request For Quotations…