Associate Event Producer

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** This is a hybrid position based in Los Angeles. This is not a fully remote position. Please do not apply if you do not live in the LA area.**

Agency Guacamole is an award-winning, LA-based influencer marketing, PR and events agency. We help clients in the beauty and lifestyle space tell their stories in a variety of ways—in partnership with the media, on social media channels, in collaboration with influencers and through cool events.

Check out some of our work on our Instagram:

We’ve produced a long list of award‑winning and buzz‑worthy events for top‑tier brands. Whether we’re launching a new beauty product, celebrating influencer‑driven programs or producing VIP retreats, our events are true experiences that leave a lasting impact on all involved.

We’re looking for a full‑time Associate Event Producer to join our team.

The Associate Event Producer role entails:

• Assisting the Events team in concepting creative onsite design elements and activations for high‑impact photographical moments at events
• Researching, sourcing and managing venues and vendors
• Coordinating shipping and logistics in partnership with our warehouse team and clients
• Managing guest lists, RSVPs, VIPs and media check‑in
• Hospitality and booking travel such as flights, car service and hotels
• Sourcing and arranging custom branded gifting for room drops and/or event gifting
• Collecting data for recapping events
• Administrative duties such as database organization, invoice processing, expense tracking, bill payments
• Team database organization and management
• Organizing and maintaining Team files and folders
• Taking notes during client and team calls
• Assisting with onsite event production, including load‑in, set‑up and break down
• Travel up to 20% of the year; must be able to travel and have a passport

You should be very comfortable with:

• Microsoft Office Suite (Word, Excel, PowerPoint), Google Docs and relevant event planning software
• Google Suite (Sheets, Docs, Slides)
• File management and organization
• Keeping calm in a fast‑paced environment where attention to detail and follow‑through is crucial
• Having a customer service and client‑focused approach to everything you do

Required skills and abilities:

• 3+ years of experience in the professional event and/or brand marketing activation industry environment is a must
• Strong organizational skills are a must
• A problem‑solving expert who can handle any event‑day curveballs with a grin.
• A person who loves the details and is good at managing a project.
• Someone who is great at interacting with people with strong communication skills.
• Excellent communication skills and passionate about building and maintaining community connections and long‑term relationships
• Ability to multi‑task and work proactively
• Competent in database management and working in spreadsheets
• Experience in managing budgets
• Ability to work collaboratively with a variety of people and personalities
• Ability to work in a fast‑paced environment managing multiple projects and timelines with shifting deadlines
• Ability to do physical work including standing for 8+ hours, lifting boxes (up to 50lbs) and field set‑up.
• Curiosity and willingness to learn
• Experience working in an agency environment is a plus, but not required

Other notes about what we’re looking for:

• Trustworthy, honest and excited individuals looking to grow.
• People who want to make a positive contribution on our client projects and see the results of their hard work.
• People who are genuinely curious about the world and the categories in which our clients compete (e.g., beauty, men’s grooming and lifestyle).
• You don’t have to be a beauty junkie to apply, but you should be open to testing whatever latest product we’re playing with.
• You are a reliable and honest individual, and are excited about beauty/lifestyle PR, events and social media.

Note:

If you’ve read this far we already think you’re awesome, but due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.

• Mid‑Senior level

• Full‑time

• Marketing, Public Relations, and Project Management
• Public Relations and Communications Services and Events Services

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