Human Resources Generalist

Position Summary

Join our HR Customer Service team as the first point of contact for employees and visitors! In this dynamic role, you’ll create a welcoming experience at the front desk, respond to inquiries via phone and email, and use HR systems to provide accurate, confidential support. You’ll play a key part in resolving questions, routing complex issues, and assisting with new hire orientation – all while ensuring exceptional service and professionalism.

If you thrive in a fast paced environment, enjoy helping others, and have a knack for organization and problem‑solving, we’d love to have you on our team.

The salary range for this position is fixed at $55,000 – $60,783. Final compensation will be determined based on relevant experience within this range.

This position is based in East Lansing, Michigan, on the campus of Michigan State University. As part of our customer service team, this position is required to be onsite 5 days per week during the training period. At the conclusion of the training period, an option for 1 remote day per week may be granted.

• You’ll be the friendly face and voice of HR, making a real impact on the employee experience.
• Every day brings variety – front desk interactions, email and phone support, and orientation coordination.
• You’ll gain hands‑on experience with HR systems and processes, building valuable skills for your career.
• Be part of a collaborative team that values service excellence and continuous improvement.

Manage front desk responsibilities including greeting and assisting visitors promptly and professionally, receiving forms and deliveries, accepting payments, and ensuring a welcoming, service‑oriented environment; provide in‑person support using active listening, courteous and professional verbal communication, confidentiality, and sound judgment; utilize HR systems and university resources to resolve or appropriately route inquiries.

Respond to customer inquiries via email with accuracy, professionalism, and attention to detail; analyzing requests, triaging inquiries appropriately, and using HR systems and university resources to resolve or elevate cases; documenting all customer interactions to support service continuity and reporting; generating employment verification salary keys and assisting with VOE (Verification of Employment) requests using The Work Number; researching and routing moderately complex HR issues through systems such as EBS, SAP, Page Up, Equifax, and The Work Number;

and collaborating with the HR Customer Service Experience Manager to support service quality improvement initiatives; staying current on MSU HR policies and internal functions to provide accurate and complete service while effectively managing workload and priorities to meet service levels and maintain confidentiality.

Deliver timely and professional customer service through multiple systems; handle inbound calls and callback requests, accurately document interactions, protect confidential information, and apply sound judgment; utilize systems such as EBS, SAP, Page Up, Equifax, and the Work Number to address or elevate inquiries as necessary.

Assisting the HR Customer Service Manager in coordinating virtual and in‑person New Hire Orientation sessions; sending and following up on invitations, maintaining tracking sheets, distributing evaluations, updating orientation materials, preparing folders, handling registration, and managing setup and tear‑down.

Other duties as assigned to carry out the mission of the team, department, division, and/or university. May serve on project teams, committees, and/or work groups as assigned.

Knowledge equivalent to that which normally would be acquired by completing a four‑year college degree program in human resources, a related social science field, business or a related field; six months to one year of related and progressively more responsible or expansive work experience…