Customer Experience Executive

Vinfolio, part of the FINE+RARE Group, is redefining the fine wine and spirits industry through a technology-driven, data-rich marketplace. As the Group's U.S. Operation, Vinfolio leads our presence in the United States.

Our proprietary platform seamlessly integrates e-commerce, portfolio management, and logistics, creating a sophisticated digital ecosystem that enhances customer engagement, optimizes inventory liquidity, and streamlines transactions.

With operations spanning the US, UK, Asia, and Europe, we continuously evolve our platform to drive automation, scalability, and omnichannel accessibility. Our strategic acquisitions and marketplace innovations have strengthened our position as the premier destination for fine wine and spirits collectors worldwide, ensuring seamless access to the world’s rarest and most sought-after bottles.

At the heart of the FINE+RARE Group is a network of deep relationships with the world’s leading collectors, producers, merchants, and négociants built over decades of trust, expertise, and market insight. As one of the largest fine wine and spirits asset managers globally, we oversee over $750 million in client assets, providing data-led portfolio strategies, liquidity solutions, and market access tailored to the evolving needs of high-value collectors and investors.

We’re looking for a Customer Experience Executive to deliver exceptional service across the full customer journey from onboarding and order confirmation through logistics and delivery. You’ll be the frontline point of contact for our clients, managing inquiries and resolving issues while coordinating closely with internal teams across our global business.

This role is ideal for someone who enjoys problem-solving, working with systems, and being the connector between customers and internal teams, all while keeping communication clear, organized, and customer‑focused.

This role is based in our Napa, CA office, with the option for a hybrid or remote work arrangement within the Bay Area.

• Hub Spot is our primary tool:
  All customer inquiries are managed through Hub Spot Tickets, which act as the central source of truth for communication, progress, and resolution.
• Email + phone support
  :
  You’ll respond to customer emails directly from Hub Spot (so everything is logged automatically) and handle inbound calls using Aircall. Training will be provided for call handling and systems.
• Clear ownership, not busywork
  :
  You’ll update ticket status and add internal notes and work cross‑functionally with Warehouse, Logistics, Finance, or Engineering teams.
• Supported by SOPs
  :
  Common scenarios (such as missing stock or delivery delays) have documented processes to help you resolve issues consistently and efficiently.

• Manage customer interactions at key touchpoints, including onboarding, order confirmation, logistics, and delivery for clients across the US, UK, Asia, and Europe.
• Own and manage customer tickets in Hub Spot, ensuring timely responses, accurate documentation, and clear status updates.
• Handle inbound customer calls via Aircall, providing professional and confident phone support (training provided).
• Proactively coordinate with internal teams (Warehouse, Logistics, Finance, Engineering) to resolve customer issues and keep clients informed in a timely manner.
• Ensure all customer queries, complaints, and service issues (e.g., unavailable stock, delivery delays) are handled accurately, professionally, and within performance targets.
• Raise invoices for customer deliveries and process related requests.
• Identify recurring issues or service breakdowns and flag opportunities to improve processes and the customer experience.
• Support the ongoing improvement and stabilization of our technology stack, including Hub Spot, SAP (ERP), and Catalogue systems.

• Experience in a customer-facing role, ideally supporting customers via email and/or phone.
• Comfortable using CRM systems – Hub Spot experience is a strong plus.
• Confident communicator with strong attention to detail and follow‑through.
• Organized and able to manage multiple tickets and priorities in a fast‑paced environment.
• Curious, proactive, and solutions‑oriented when resolving customer and internal issues.
• Comfortable working cross‑functionally and following structured processes.
• Experience with ERP systems (such as SAP), logistics, or order processing is a plus but not required.
• Knowledge of wines and spirits is an advantage but not essential.

• Paid time off
• Disability & life insurance
• 401K
• Opportunities for professional development
• Be part of a dynamic and collaborative work environment

Associate

Full‑time

Customer Service

Wine & Spirits, Retail, and Retail Luxury Goods and Jewelry

Napa, CA $70,000.00-$ 1 week ago