Document Control Specialist

Join our dynamic team as a Document Control Specialist supporting large capital projects, including wind, solar, and new generation plants. You will manage and control construction project documentation, implement and maintain document control procedures, and train others to use these procedures effectively. This role involves monitoring business processes and maintaining the Document Management System.

Join our dynamic team as a Document Control Specialist supporting large capital projects, including wind, solar, and new generation plants. You will manage and control construction project documentation, implement and maintain document control procedures, and train others to use these procedures effectively. This role involves monitoring business processes and maintaining the Document Management System.

• Work within and oversee the company's Document Management System (Oracle Primavera Unifier), managing business processes, workflows, transmittals, submittals, RFIs, letters, faxes, emails, electronic filing, and similar tasks.
• Manage electronic and hard copy filing of project-related technical documentation and provide internal and external deliverable status reports to Project Managers as required.
• Collaborate with Project Managers to ensure proper resources are used at each business process workflow step, identify project risks, communicate them to the project team, and work towards resolution.
• Provide training to company and partner users to support effective use of the Document Management System.
• Act as the lead resource on all project-related document control items, including compliance with project-specific contractual/commercial terms.
• Assist QA/QC in auditing the onsite construction document control efforts of contractors and ensure project document lists are up to date.
• Interface with Records Management for long-term storage and archiving documents.
• Ensure project document lists are current.
• Interface with vendors, contractors, suppliers, and other service providers to ensure the accuracy of technical content.
• Perform work under the supervision of a manager.

• 2-5 years of document controls experience supporting projects within a regulated industry (energy, DOE, defense, government, nuclear, coal, chemical, oil and gas, etc.).
• Proficiency in using document management systems, ideally Oracle Primavera Unifier, but experience with Procure or similar systems is acceptable.
• Experience supporting multiple managers, handling a high volume of projects and documents in a fast-paced industry.
• Strong adherence to SOPs and processes.
• Quick learner and self-starter with initiative.
• Ability to handle high-pressure situations and work well with varying personalities.

• Experience in construction, EPC, document control, RFI, submittal, cost control, project controls, and change order management.
• A professional demeanor and ability to work effectively under supervision.

This is a 100% remote opportunity. You will be part of a mature and fully built-out system with sound processes and automation. The project controls team primarily consists of long-term contractors. The manager encourages team autonomy, providing a supportive work culture without micromanagement. You will receive PTO and holiday benefits.

This is a Contract position based out of Madison, WI.

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Nov 20, 2026.

This is a fully remote position.

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