Business Manager

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

The Business Manager is responsible for overall non-academic/instructional business operations of the school site including School Operations and Administration, Accounting, Finance and Budget Management, Data Management, School Leadership, and Serving as a Partner to the Principal. The Business Manager reports to the Principal, supervises supporting staff, and collaborates and partners with all school staff and home office teammates as well as with students, parents, and outside consultants/vendors.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

School Operations & Administration

• Manage full scope of responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reporting.
• Manage all aspects of authorizer and charter compliance and state reporting, and maintain accurate electronic and hard copy records.
• Manage the school's multi-truancy process in collaboration with the Admin Team.
• Serve as a thought partner to the Principal, and contributor on key operational school decisions.
• Manage or supervise management of vendor relationships such as those with landlord, local fire departments, copier services, and building safety contractors, etc.
• Lead school site emergency preparedness planning and execution in collaboration with colleagues on the Emergency Response Team.
• Oversee Cafeteria Manager and any support staff in management of the Nutrition Program.
• Manage or supervise management of the school site facility and respond to building management and facilities crises as needed.
• Assist Administrative Team and/or Leads in the planning and execution of school-wide events (e.g. Graduation, Saturday School, New Student Orientation, Enrollment Events).

Accounting, Finance and Budget Management

• Collect and process payments for a variety of accounts such as lunch accounts, donations, and fundraisers according to Aspire policy and best practices.
• Serve as bookkeeper for school and prepare purchase orders for procurement, submit invoices and ensure timely payment to vendors.
• Oversee and organize the free/reduced lunch program and is responsible for reporting.

Data Management

• Manages all aspects of the Student Information System and administrative functions ensuring integrity of student demographics, health, scheduling, and academic data.
• Responsible for the custody of student files, ensuring they are complete, accurate, and properly organized.
• Monitor internal systems for managing and tracking student attendance, truancy management, and chronic absenteeism.
• Manage online student enrollment system (e.g. School Mint) during the open enrollment period, lottery, and registration.

Other Administrative Tasks

• Coordinate and/or provide translation services for our students and families (as needed).
• Assist principal with all school and extracurricular activities.
• Support the business aspects and track submission of documents to home office, regional office, and operating district.
• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical…