TRIO Upward Bound Office Manager

Position Overview

The Office Manager serves as the administrative core of the TRIO program, assisting with project and systems coordination related to student data, program communication, and scholarship distribution. This position oversees day‑to‑day operations, student records management, financial and compliance processes, food program administration (CACFP/SFSP), scholarship processing, and communications to families and key stakeholders. This position ensures efficient organizational systems, accurate data management, and support for staff, students, families, and university partners.

The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer.

• Tutoring and academic intervention services Monday - Thursday
• Grade-level, academic courses that strengthen core skills and promote college readiness
• Educational workshops and planning sessions for students & families to build knowledge of academic progress, college access, and financial aid
• Leadership development opportunities, capacity-building conferences, and educational/experiential learning travel experiences
• Individualized advising on academic planning, goal-setting, college fit and admissions, scholarships, financial aid, employment, college housing, and transitioning to postsecondary education.
• In‑school advocacy and support
• In‑state and out‑of state college and university (2- and 4‑year) visits to increase exposure to postsecondary options

• Five weeks of rigorous, academic instruction for rising 10th-12th grade students
• Two to five weeks of a residential living experience at UMN TC campus, designed to build independence, academic confidence, and college‑going behaviors
• UB Bridge program for recently graduated high school seniors transitioning to postsecondary
• Experiential learning activities that promote persistence and a growth mindset
• Multi-day college visits to support informed decision-making about postsecondary pathways

• Manage and maintain all program administrative systems, including filing systems (digital and physical), the program archive, student records, and databases (e.g., Blumen, Google Workspace), ensuring accuracy, organization, and compliance with TRIO and University regulations.
• Organize and maintain staff and student personnel files, ensuring documentation is complete, accurate, and compliant with federal and institutional requirements.
• Oversee data entry, accuracy checks, and timely updates participant eligibility, enrollment, attendance, services, and reporting metrics.
• Support federal compliance by organizing required documentation, assisting with Annual Performance Report (APR) data preparation, and monitoring timelines for all data-related tasks.
• Oversee summer and academic‑year food programs (CACFP/SFSP), including grant management, ordering, storing and tracking food purchases, maintaining a system of record, filing reimbursements, and communicating with MNDOE and university partners.
• Track program budgets, purchasing, invoices, reimbursements, and financial workflows; serve as liaison to the financial services office and maintain accurate financial records in alignment with University and federal guidelines.
• Develop and maintain internal workflow systems for staff, including forms, procedures, shared drives, inventory logs, and tracking tools to ensure efficiency, clarity, and consistency across operations.
• Organize and maintain inventory in UB office spaces, storage areas, and equipment, assess supply needs, purchase office supplies, and coordinate IT service requests.
• Recruit, hire, train, and supervise college student office assistants, who support office operations and project implementation, post positions, interview candidates, provide onboarding…