Faculty Coordinator

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:
Located in an urban environment on a 300-acre tree-lined campus, Rice University seizes its advantageous position to pursue pathbreaking research and create innovative collaboration opportunities that contribute to the betterment of our world.

Bio Sciences at Rice is home to undergraduate and doctoral degree programs in Biochemistry & Cell Biology and Ecology & Evolutionary Biology. We are investigating fundamental properties of living organisms and their impacts on the future quality of life on Earth.

The Faculty Coordinator plays a vital role in supporting the academic and operational mission of the department by providing high-level administrative support with a strong emphasis on faculty affairs. This position is responsible for coordinating key faculty processes, including recruitment, searches, promotion and tenure, and faculty data management. The Faculty Coordinator ensures accurate and timely maintenance of faculty records, oversees departmental reporting related to faculty appointments and awards, and manages a variety of academic and departmental events, including faculty seminars.

Working closely with the Department Chair and Executive Administrator, the Faculty Coordinator also provides financial and operational support by monitoring expenditures, managing travel and logistics for visiting faculty, and maintaining departmental compliance with university policies and procedures.

Ideal Candidate Statement:
The role requires exceptional attention to detail, strong organizational and communication skills, and the ability to interact effectively with faculty, staff, students, and external stakeholders across all levels of the university. Ideal candidates will have experience in an academic or administrative setting, demonstrate proficiency in Microsoft Office and Google Calendar, and be capable of managing multiple priorities with accuracy and professionalism.

Experience with faculty lifecycle management systems such as Interfolio is a plus, particularly in coordinating faculty appointments, reviews, and promotion and tenure processes.

Workplace Requirements:
This position may be offered as a hybrid role after the probationary period, combining both in-office and remote work to provide flexibility and support collaboration.

Per Rice policy 440 , work arrangements may be subject to change.

* Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor’s degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 2 years of related experience working in an office setting
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills:

• Advanced knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
• Advanced data reporting skills
• Strong listening, verbal, and written communication skills
• Intermediate problem-solving and critical thinking skills
• Ability to work independently, owning…