Program Coordinator

Salary Range Starting at $55,000, depending on qualifications

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 12/20/2025

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 01/19/2026

Job Summary

The Program Coordinator supports the Office of Vice President for Academic Affairs and Provost Curricular Services team by managing academic program proposals, maintaining authorized degree and certificate matrices, coordinating Student Course Feedback surveys, and assisting with faculty credentialing processes. This role requires strong organizational, analytical, and technical skills to ensure accurate data management, compliance with institutional and external requirements, and timely communication with stakeholders.

The Program Coordinator will also provide reporting support and assist with documentation and other duties as assigned.

Minimum Education and Experience

Bachelor’s degree in a related field, with 3-5 years of experience directly related to the duties and responsibilities specified; or an equivalent combination of education and experience.

Preferred

Education and Experience

Master’s degree and 5 years of experience in higher education or equivalent experience.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities Program Proposal Management

• Maintain and update the program proposal tracker for new academic and professional programs.
• Upload proposals into the university repository and record approval dates through all approval stages.
• Monitor external approvals and notify leadership of delays.
• Prepare statistical reports and pivot tables for internal and external reporting.

Faculty Credentialing Support

• Coordinate with colleagues to obtain faculty transcripts and documentation.
• Create and maintain faculty profiles in an electronic repository system.
• Collect and upload Qualifications for Instructional Personnel (QIP) forms.
• Prepare records for credentialing review and resolve missing documentation issues.

Authorized Degree and Certificate Matrices

• Maintain and update matrices for degrees, certificates, minors, and program modalities.
• Record newly approved programs and administrative changes promptly.
• Prepare statistical reports and pivot tables for internal and external reporting.

Department/Program Head Roster

• Maintain and update school leadership and department/program head rosters and ensure accurate data.
• Maintain and update the degree program faculty list for the academic catalog.

Student Course Feedback Surveys

• Coordinate with academic departments, the Web Applications Technology Group in the Office of Institutional Success and Decision Support, and the Office of the Registrar to ensure that student course feedback surveys are distributed and collected in a manner consistent with UT Dallas policies and Texas state law.
• Troubleshoot and communicate with technical team.

Other Duties

• Monitor webpages using tools such as Visualping for updates.
• Prepare finalized academic program proposals.
• Assist with legislative updates, historical document searches, and institutional report uploads.
• As needed, attend (virtually) and summarize Texas Higher Education Coordinating Board, University of Texas System Board of Regents, and similar meetings.
• Other duties as assigned.

Skills Required Technical Skills

• Advanced Excel skills (pivot tables, formulas, data analysis).
• Familiarity with Power BI or similar reporting tools.
• Experience with a student information system (ex. People Soft).

Communication and Interpersonal Skills

• Excellent written and verbal communication skills to convey complex information clearly and professionally.
• Strong interpersonal and collaboration abilities to build relationships across departments and serve as a liaison between stakeholders.
• Ability to draft clear reports, proposals, and correspondence with attention to detail and consistency.

Other Skills

• Strong analytical and critical thinking abilities.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Customer service orientation and collaborative approach.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

Remote Work Notice

The position may be eligible for a hybrid work schedule after in-person training for an appropriate length of time as determined by the supervisor. Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be…