Part-time Office Support, Anthro​/Hist​/Poli. Sci​/Soc​/Psychology

Overview

Organization: Monroe Community College

Location: Rochester, NY Category: Professional Staff Posted On: Thu Dec 11 2025

Job Description:

Function of Position: Provides comprehensive administrative support to assigned academic departments (e.g., Psychology, AHPS), serving faculty, adjuncts, staff, and students. Operates under the general supervision of the Department Chair with significant independence in managing inquiries, facilitating departmental operations, and ensuring efficient communication between students, faculty, and college offices.

* This is a part-time, temporary assignment*

Examples of

Duties & Responsibilities:

• Department & Student Support
  • Act as primary contact for inquiries from students, faculty, parents, and college departments.
  • Assess student needs, provide guidance on advisement and registration, and resolve concerns related to academic policies.
  • Process course registrations, prerequisite overrides, academic overload requests, and maintain compliance with academic standards.
• Faculty & Adjunct Support
  • Manages department chairs' calendars, scheduling meetings.
  • Assist new faculty and adjuncts with onboarding, system access, HR procedures, and departmental protocols.
  • Track full time and adjunct deadlines for observations, evaluations, promotions, and seniority; maintain teaching history records.
  • Prepare and distribute faculty schedules, office hours, and departmental handbooks.
  • Support the Anthropology Lab and the summer Anthropology course (including rental of a portable restroom), and assist with any additional duties related to the lab.
  • Support the Psychology Resource Center with faculty scheduling, supply needs, basic housekeeping and other logistics as needed.
• Course & Schedule Management
  • Maintain master schedule and department templates and Banner entries; track due dates and schedule changes.
  • Input any schedule changes through Workflow as needed.
  • Coordinate course sign-up communications based on departmental order.
  • Enter faculty teaching assignments, monitor workload and release time, and compile enrollment data.
  • Track College Now courses and enter faculty liaison assignments.
  • Ensure timely submission and posting of Course Information Sheets (CIS) and syllabi; verify use of correct templates and updated course information.
• Meetings & Events
  • Schedule and organize department meetings, interviews, and events; prepare agendas and take and edit minutes for distribution.
  • Coordinate logistics for departmental functions, workshops, and recognition ceremonies.
• Administrative & Policy Oversight
  • Provide accurate information on college and departmental policies.
  • Organize and maintain departmental records, confidential files, and faculty lists.
• Budget & Purchasing
  • Input and track annual budget data, ensuring availability of professional development funds; reconcile expenditures using Banner queries and purchasing records.
  • Support faculty with travel and professional development requests and documentation. Generate and process requisitions, purchase orders, and reimbursement paperwork; manage inventory of office and classroom supplies.
• Technology & Systems
  • Utilize Microsoft Office Suite and college systems (Banner, Degree Works, ePrint, Argos) for reporting and communication.
• Other Duties
  • Maintain office operations, schedule equipment service, and perform additional tasks as assigned.

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth, which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Job Requirements:

Required Qualifications:

• Proficiency with Microsoft Office and basic computer skills
• Strong organizational and communication abilities
• Ability to manage multiple tasks efficiently

Preferred Qualifications:

• Experience in an academic or office setting is a plus
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Salary: Salary is determined based on experience, internal equity and college budget. This position has a range of $20 to $25 per hour and is based on these mentioned factors.

Job Type: Part-time, 24 hrs./week

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

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