Part-time Office Support, Languages & Cultures

Monroe Community College

Location: Rochester, NY

Category: Professional Staff

Posted On: Thu Dec 11 2025

Function of Position:

This position provides comprehensive administrative support to the World Languages & Cultures Department, serving faculty, adjuncts, staff, and students. The role operates under the general supervision of the Department Chair with significant independence in managing inquiries, facilitating departmental operations, and ensuring efficient communication between students, faculty, and college offices.

* This is a part-time, temporary assignment*

• Department & Student Support
  • Acts as the primary contact, responding to inquiries from students, faculty, parents, and college departments.
  • Assesses student needs, provides guidance on advisement and registration, and resolves concerns related to academic policies.
  • Processes course registrations, placement level and prerequisite overrides, and academic overload requests.
• Chair & Faculty Assistance
  • Manages the Department Chair's calendar, scheduling meetings and appointments.
  • Transmits departmental policies to faculty.
  • Assists new full-time and adjunct faculty with onboarding, system access, HR procedures, and departmental protocols.
• Meeting & Event Coordination
  • Prepares department meeting agendas and minutes, gathers faculty input, and arranges meeting rooms.
  • Organizes logistics for annual department functions, professional workshops, and recognition ceremonies, including securing materials and refreshments.
• Administrative & Policy Oversight
  • Provides accurate information on college and departmental policies to faculty, staff, and students.
  • Collaborates with other academic offices to ensure compliance with academic procedures and coordinates student support.
• Budget & Purchasing
  • Assists in budget planning, monitors departmental expenditures, and prepares budget justifications.
  • Processes purchase orders, oversees deliveries and installations, and manages inventory for office supplies and educational materials.
• Course & Exam Administration
  • Maintains records retention for final exams, grades, and attendance for adjunct-taught courses.
  • Assists in the College Now - Dual Enrollment program for World Languages & Cultures.
• Human Resources & Payroll
  • Supports the hiring processes for faculty and adjuncts, including job postings and interview scheduling.
  • Other duties as assigned by the department chair.

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth, which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Required Qualifications:

• Proficiency with Microsoft Office and basic computer skills
• Strong organizational and communication abilities
• Ability to manage multiple tasks efficiently

Preferred Qualifications:

• Experience in an academic or office setting is a plus
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Salary: Salary is determined based on experience, internal equity and college budget. This position has a range of $20 to $25 per hour and is based on these mentioned factors.

Job Type: Part-time, 24 hrs./week

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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Equal employment opportunity, including veterans and individuals with disabilities.