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Remote Academic Operations Coordinator
Remote / Online - Candidates ideally in
Town of Poland, Jamestown, Chautauqua County, New York, 14701, USA
Listed on 2026-01-04
Town of Poland, Jamestown, Chautauqua County, New York, 14701, USA
Listing for:
RecruitMyMom
Part Time, Remote/Work from Home
position Listed on 2026-01-04
Job specializations:
-
Education / Teaching
Tutoring, Teacher Assistant/ Paraprofessional
Job Description & How to Apply Below
A fast-growing online tutoring provider specialising in GCSE, A-Level, SATs, and 11+ support is seeking a proactive and highly organised Virtual Assistant to join its academic operations team, starting off at approximately 10 hours per week. In this role, you will play a pivotal part in recruiting teachers, creating personalised academic resources, supporting long-term study planning, and offering light student mentoring when required.
The ideal candidate will have a solid understanding of the UK curriculum (GCSE & A-Level) and be confident engaging with both teachers and students and is required to be responsive during common student hours (3pm to 7pm).
- Shortlist candidates for teaching positions.
- Conduct first-round interviews via Zoom/Google Meet.
- Assess candidates on:
- Subject knowledge
- Understanding of GCSE/A-Level expectations
- Reliability and teaching approach
- Prepare interview notes and recommendations for final review.
- Assist with onboarding newly appointed teachers.
- The organisation provides personalised termly tests based on student weaknesses. The VA will:
- Review weaknesses identified by teachers.
- Access a large bank of exam questions.
- Select topic-specific questions for each student.
- Compile a clear, organised test (PDF/Google Docs).
- Ensure each student receives a tailored paper based on their learning gaps.
- Students require structured plans leading up to their exam dates. The VA will:
- Join the last 15–20 minutes of selected lessons every few weeks.
- Gather progress updates from the tutor and the student.
- Assist with designing long-term study plans, including:
- Monthly topic completion goals
- Full syllabus completion timelines
- Weekly workload allocations
- Milestones and revision checkpoints
- Track progress and ensure students stay on target.
- Support teachers in adjusting plans when necessary.
- Provide encouragement and structure to students who need additional support.
- Offer guidance on:
- Accountability
- Consistency
Preferred:
- Experience with in the UK education system or student mentoring.
- Hiring or interviewing experience is an advantage, but not essential.
- Strong understanding of the UK education system (GCSEs and A-Levels).
- Excellent written and verbal communication skills.
- Exceptional organisational and time-management abilities.
- Confident engaging with students, parents, and teachers.
- Able to work independently with minimal supervision.
- High level of accuracy and attention to detail.
Nice-to-Have:
- Experience conducting interviews or supporting recruitment.
- Background in teaching or tutoring.
- Experience working with young people aged 11–18.
- Remote position, with flexible scheduling.
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