Faculty Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future.

We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit:(Use the "Apply for this Job" box below)..

Course/Teaching Support

• Supports both in-person and online classroom teaching and learning
• Coordinates activities with other course administration offices (e.g., Academic Affairs, Registration, Teaching & Learning Lab, Library)
• Responsible for course preparation which includes managing and ordering required course materials including eBooks and book chapter PDFs in collaboration with the Digital Scholarship Librarian
• Supports syllabus preparation with the editing, formatting, and posting of syllabi
• Builds and Maintains course websites utilizing the Cidi Labs suite of tools in Canvas course platforms
• Assists in the hiring of Teaching Assistants/Teaching Fellows
• Arranges media support for classes
• Acts as liaison between faculty, teaching fellows and students as well as other GSE educational programs, speakers/presenters and administrative departments, such as course administration

Financial Support

• Prepares internal and external expense reports and handles any other financial reimbursement process
• Assists with hiring research assistants through either Academic Affairs, Human Resources, or Student Payroll;
  Approves student and non-student timesheets;
  Assists with onboarding of and payments to vendors and independent contractors
• Runs, reviews, and helps to monitor grant-related HART reports and sponsored project funds
• Manages institutional TTRF/FRIF funds as well as corporate credit cards
• Processes payments for faculty corporate cards
• Works closely with the Office of Sponsored Projects to manage the spending of sponsored funds over time in compliance with award parameters

Administrative/Research Support

• Acts as liaison with other faculty, outside contacts and administrative departments on behalf of the faculty to address issues as they arise
• Prepares recommendation letters, memos, reports and drafts routine correspondence
• Consistently reviews documents, including but not limited to manuscripts, articles and transcripts, including citations, footnotes and exhibits for accuracy, recommending edits as necessary
• Maintains and updates biographical information including CVs and biosketches for faculty
• Retrieves and orders books and articles from the library HOLLIS system
• Schedules meetings, maintains calendars, and all related arrangements
• Coordinates travel arrangements
• Supports faculty with coordination and implementation of special projects/events/assignments
• Orders and maintains office and classroom supplies and catering

HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).

Please also note that Harvard will withhold each applicable state’s required tax and other with holdings from your paycheck for the time you work there.

• Minimum…