New Home Listings Coordinator

New Home Listings Coordinator (Remote in Oregon, Washington, or Arizona)

Full Time/Temporary (1-year role with opportunity for extension)

Purpose: The New Home Listings Coordinator is responsible for the accuracy, consistency, and performance of all home and community listings across MLS platforms, the company website, and internal systems. This role supports sales teams and agents by ensuring listings are current, compliant, visually compelling, and strategically released in alignment with sales leadership.

Attributes: These behaviors/traits reflect our core values and must be evidenced in order to work at Pahlisch:
Intentional, Servant’s Heart.

• Independently manage MLS and website listings across all regions
• Maintain near-perfect accuracy between MLS, website, and Hub Spot
• Become the go-to MLS and listings resource for sales agents
• Establish reliable listing release coordination with Sales Managers
• Ensure listings are always current, compliant, and visually polished
• Photography and spec maintenance issues are proactively managed
• Leadership has reliable visibility into listing performance metrics

The essential actions required of the job. Reasonable accommodations may be made to enable individuals with communicated disabilities to perform these essential functions.

• Serve as the primary MLS resource for internal sales teams and agents
• Support agents with listing questions, changes, and compliance guidance
• Coordinate listing releases and timing with Sales Managers
• Ensure listing status changes align with sales activity and availability

• Create, publish, and maintain all MLS listings across assigned regions
• Ensure accuracy of:
• Home status (active, pending, sold, withdrawn)
• Descriptions, features, and specs
• Photography and virtual tours
• Ensure all listings comply with:
• MLS rules and regional requirements
• Brokerage and company policies

• Manage all home and community listings on the company website
• Match MLS data exactly (price, status, availability)
• Use current photography and descriptions
• Reflect accurate inventory and move-in readiness
• Proactively identify and resolve MLS ↔ website mismatches

• Maintain accurate listing data and workflows within Hub Spot
• Audit listings regularly to ensure:
• Correct status and pricing
• Clean handoff between marketing, sales, and operations
• Flag and correct data inconsistencies that impact reporting or sales workflows

• Use photography tracker to ensure all homes have current, approved assets
• Coordinate updates for new photography when needed
• Size, organize, and virtually stage new home photography
• Ensure photography is consistently updated across:
  • MLS
  • Website
  • Internal systems

• Coordinate cleaning and landscape maintenance for unsold completed specs
• Schedule and manage vendors to ensure homes remain show-ready
• Track maintenance needs and follow up to completion
• Communicate readiness issues to sales and leadership as needed

• Track listing performance metrics including:
  • Days on market
  • Listing views and engagement (where available)
  • Time from release to contract
• Provide regular reporting or insights to sales and marketing leadership
• Identify trends or risks that could impact sales or buyer experience

• Exceptional attention to detail – accuracy is non-negotiable
• Strong process discipline – follows workflows, checklists, and audits
• Clear, proactive communication – especially with sales managers
• Systems thinker – understands how MLS, website, and CRM connect
• Experience with new home construction or builder environments preferred
• Familiarity with Hub Spot or CRM data hygiene preferred
• Comfort managing multiple regions and timelines simultaneously

Taking Responsibility:
Completing tasks without being prompted; working constructively with others to complete projects; and exercising initiative beyond just the scope of a job description. Creating a full workload by seeking new tasks and initiatives during slow times.

Communication:
The ability to interact and exchange information effectively with others; keeping stakeholders informed of important information in a timely manner and engaging in meaningful dialogue that results in greater clarity.

Individual Development:
Taking ownership over developing holistically as a person: mentally, socially, spiritually, emotionally, &/or physically…enhances balance, and improves the workplace experience.

Embracing a Growth Mentality:
Believing abilities/skills can be developed through effort, learning, and persistence. Challenges, mistakes, and feedback become opportunities to improve, not signs of failure. This mindset builds resilience, creativity, and success by focusing on improving yourself rather than proving yourself.

Role is eligible for a 5% annual bonus opportunity