Apprenticeships Officer; Admissions

Permanent, full time.

Full time hours at the University are 35 per week with the standard working pattern Monday to Friday from 09:00 to 17:00, with some flexibility in start/finish times.

Education and Students, Admissions and Enquiries.

Your line manager will be Elena Best-Shaw, Enquiries and Apprenticeship Admissions Manager.

Your time will be split between the Horizons, Reading office and your home*. The exact split of days/hours is negotiable but must include a minimum of one
working day each
week in Horizons on Monday, Tuesday, Wednesday or Thursday.
* Working from home is only possible if your environment is suitable – please see the 'Working from home' section on our Careers Site for further information.

As an Apprenticeships Officer (Admissions), you will work with apprentice employers, building good working relationships and offering advice when needed. You will help manage the apprentice onboarding process, complete sign-up documentation, and other apprenticeship-specific tasks. You will become familiar with apprenticeship funding rules and will be involved in the continuous development of apprenticeship provision at the University.

Whilst working towards the targets set for the recruitment of students in line with the University’s vision, you will also contribute to the teams’ continuous improvement ethos by proactively suggesting process improvements. You will have an opportunity to work with many teams across the University and get involved in various projects aimed at maintaining our position as the leading provider of built environment apprenticeships.

• Be the first point of contact for apprenticeship enquiries and referrals via phone and emails.

• Process apprenticeship student enrolment and registration documentation and resolve any queries which may arise.

• Create and maintain records held within University of the Built Environment systems (including, but not limited to SITS, PICS and e-Vision).

• Evaluate employer applications for eligibility to deliver the required knowledge, skills and behaviours.

• Work closely with the University’s Admissions Officers to ensure that apprenticeship applications are processed and decided upon in a timely manner and in accordance with the University’s requirements.

• Draw up apprenticeship sign-up documents, including training plans and written agreements.

• Ensure that the apprenticeship admissions process is compliant with the Department for Education apprenticeship funding rules, staying up to date with changes and developments of apprenticeship funding.

• Review employer health and safety documentation and maintain Health and Safety records relating to apprenticeship delivery.

• Safeguard apprenticeship student interests in accordance with the University policies and procedures.

• Support Apprenticeship Outcomes Officers in arranging apprentice progress review sessions.

• Support the development and continual improvement of the University’s administrative systems and processes.

• Contribute to the University’s self-assessment and self-evaluation processes, and development of related quality improvement.

Line management responsibilities: None.

Budget responsibility: None.

In this role you will liaise with the following: Employers, prospective apprentices, apprentice applicants, business development team, other University departments and teams, external agencies, stakeholders.

E = Essential person requirement; D = Desirable person requirement

How the person requirement will be assessed:

A = Application; I = Interview; T = Test or…