Admissions Recruiting & Event Coordinator

The University of Michigan Medical School's Office of Medical Student Education. MD Admissions Office seeks an experienced applicant to join the Admissions team as they develop strategic programs to recruit prospective medical students. The successful candidate will work collaboratively with Admissions leadership to organize virtual and in-person recruitment activities, develop short- and long-term recruitment strategies, and provide prospective students and pre-health advisors with accurate information about medical school preparation and the admissions process.

This position combines recruitment planning and relationship-building with responsibility for complex admissions events, virtual interview-day operations, communications, and data management.

The Admissions Recruiting & Events Coordinator is a hybrid position requiring a blend of in-person and remote work. The ability to work some nights and weekends for recruitment events and recruitment travel is required. This position reports to the Director of MD Admissions.

Implement and execute processes supporting the Medical Student Admissions Interview Day which includes recruiting Admissions Committee members and Student Admissions Ambassadors.

Plan and organize functions involving interviewees, medical students, Office of Admissions staff, faculty, alumni, and Admissions Committee members.

Develop and present proposed interview-day scenarios; review existing scenarios, rating guides, and scoring rubrics; recommend updates to admissions leadership to support consistent evaluation and readiness for the next interview cycle.

Train Admissions Committee members on interviewer procedures, questions and rating guides.

Collect and analyze feedback from interviewees, Student Admissions Ambassadors, and Admissions Committee members for continuous quality improvement.

Create interview day platform, update annually, and implement weekly candidate access for optimal interviewee experience.

Annually review available interview day platforms and assist with transition to alternative platforms as needed.

Coordinate with MSTP staff for their interview day requests and platform needs.

Recruit and guide a SL@M Steering Committee of current medical students as they help plan the revisit event for admitted students. Assist them in setting their meeting schedules and empower them to delegate responsibilities.

Assist with building and working with the SL@M Committee and multiple stakeholders (medical students, alumni, faculty, and other campus officials, MSTP and Alumni Relations teams) to achieve a seamless revisit event.

Create SL@M content on events platform and improve user experience from year-to-year.

Collaborate with Marketing and Communications team to plan and develop materials (website, self-guided virtual tours, student perspectives, etc) to assist with recruitment efforts for SL@M guests.

Coordinate on-campus special programs such as national and regional advisor events with the Director of Admissions. May require occasional after-hours participation in evening or weekend events.

Build community by attending and representing UMMS Admissions at program and institutional meetings and events (e.g. M-Home Events, Med Ed Symposium, HPE Connect, etc.). Use ideas from these events as well as make connections to recruit potential Admissions Committee members.

Build and manage Admissions Ambassador Program

Communicate with medical student organizations to optimize medical students' recruitment of admitted students.

Oversee and manage admitted student Slack workspace

Facilitate communication between current medical students, faculty, and alumni with admitted students.

Innovate new ways to recruit admitted students virtually.

Attend college fairs and recruitment events to discuss the medical school and admissions process to premeds and pre health advisors.

Contribute innovative ideas to the Admissions and Communications teams for UMMS admissions processes.

Create and manage a centralized list of faculty, alumni, and medical students, their specific research interests and passions, shared identities, student organization involvement, and Match results to aid in recruitment efforts from year to year.

Follow Admissions social media accounts and facilitate medical student sign-ups for blog posts and Instagram stories.

Create, manage, and communicate…