Event Coordinator; Remote
Location: Montreal (administrative region)
Job Summary:
Amazon is seeking a highly motivated and detail-oriented Event Coordinator to join our dynamic team remotely. As an Event Coordinator, you will be responsible for organizing and executing various corporate events, conferences, and virtual gatherings, ensuring all logistics are managed seamlessly. You will work closely with cross-functional teams to create unforgettable experiences while maintaining Amazons commitment to innovation and excellence.
Key Responsibilities:Plan, organize, and execute virtual, in-person, and hybrid events, ensuring the highest quality and seamless experience for participants.
Coordinate all event logistics, including venue selection, vendor management, budget management, and technology setup.
Collaborate with internal teams such as marketing, HR, and operations to align event goals with company objectives.
Manage and maintain event timelines, deliverables, and milestones to ensure on-time completion.
Handle event registration, guest lists, and attendee communications.
Develop event content and presentations, ensuring they meet the companys brand standards.
Monitor and analyze event performance metrics, providing post-event evaluations and recommendations for improvement.
Troubleshoot and resolve any technical issues that may arise during virtual events.
Coordinate with external vendors, speakers, and partners to ensure smooth event execution.
Prepare and maintain event-related documents, contracts, and reports for record-keeping and analysis.
Bachelors degree in Event Management, Hospitality, Business Administration, or a related field.
Proven experience in event planning, coordination, and management.
Strong organizational and time-management skills with the ability to handle multiple projects simultaneously.
Excellent communication and interpersonal skills, with the ability to interact effectively with internal teams and external stakeholders.
Proficient in using event management software and Microsoft Office Suite (Excel, PowerPoint, Word).
Knowledge of virtual event platforms and tools.
High attention to detail and problem-solving skills.
Ability to work independently and be self-motivated in a remote work environment.
Strong project management skills and the ability to work under tight deadlines.
Minimum of 3 years of experience in event planning and coordination, ideally in a remote setting or with a large-scale organization.
Experience with virtual event platforms and remote collaboration tools (e.g., Zoom, Teams, Web Ex).
Familiarity with budget management and vendor negotiations.
Experience in managing cross-functional teams and working with senior leadership.
Full-time, remote position with flexible working hours.
Occasional evening or weekend hours may be required depending on event schedules and time zone differences.
Excellent organizational skills with the ability to manage multiple tasks simultaneously.
Strong attention to detail, with the ability to identify and solve problems swiftly.
Ability to thrive in a fast-paced and remote work environment.
Strong written and verbal communication skills, with the ability to clearly convey ideas and instructions.
High degree of professionalism and discretion in handling confidential information.
Creative mindset to develop engaging and innovative event experiences.
Proficiency in event management software and MS Office (Word, Excel, PowerPoint).
Familiarity with marketing tools and strategies to promote events effectively.
Competitive salary and performance-based bonuses.
Flexible working hours with the option to work remotely from anywhere.
Health, dental, and vision insurance coverage.
Generous paid time off and holiday…
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