Event Planning Coordinator

Our client is seeking a meticulous and creative Event Planning Coordinator to join their dynamic team, operating in a fully remote capacity. This role is pivotal in conceptualizing, planning, and executing a diverse range of client events, from intimate corporate gatherings to larger-scale celebrations. You will be instrumental in managing all logistical aspects, ensuring seamless execution and exceptional client satisfaction from initial brief to post-event analysis.

This position offers a unique opportunity for a proactive individual to leverage their organizational skills and passion for events within a flexible, home-based work environment, contributing to innovative and memorable experiences.

• Develop comprehensive event plans, including timelines, budgets, and resource allocation for various catering and event projects.
• Source and liaise with vendors, negotiating contracts and ensuring adherence to quality standards for catering, decor, and entertainment.
• Manage guest lists, invitations, RSVPs, and seating arrangements, ensuring all attendee needs are anticipated and met.
• Oversee event execution, providing on-site or virtual support as required, troubleshooting issues promptly, and ensuring smooth operation.
• Conduct post-event evaluations, gathering feedback from clients and stakeholders to identify areas for improvement and report on key performance metrics.
• Collaborate closely with marketing and sales teams to align event objectives with business goals and enhance brand visibility.

• Proven experience in event planning, coordination, or a similar role within the hospitality or catering industry.
• Exceptional organizational and multitasking abilities, with a keen eye for detail and the capacity to manage multiple projects simultaneously.
• Strong negotiation and vendor management skills, with a track record of building productive relationships.
• Excellent communication and interpersonal skills, with the ability to effectively engage with clients, vendors, and team members remotely.
• Proficiency in event management software and standard office productivity tools.
• Demonstrated ability to think creatively and problem-solve effectively under pressure.

• Competitive annual salary commensurate with experience.
• Flexible working hours and a completely remote work setup.
• Opportunity to work on diverse and exciting event projects.
• Professional development opportunities and training in event management best practices.
• A supportive and collaborative team environment that values innovation and client success.