Operations manager in experiential marketing

Xsolla is a global commerce company that provides tools and services to help video game developers address industry challenges. It operates as a merchant of record, helping game developers fund, distribute, market, and monetize their games.

• Help ensure teams follow planning and logistics processes for global events, and flag issues to the Project Manager or Operations Manager
• Support internal creative, production, and marketing teams and external vendors, helping align event project elements and follow processes
• Assist with administering the global event budget, tracking expenses, updating cashflow information, and keeping event budgets current
• Support event managers with budget and finance processes, procurement, and accounts payable tasks for larger events
• Assist with completing event scoring and post-event analysis in Anaplan
• Support consistent application of processes across global stakeholders
• Help manage multiple events, maintain attention to detail, and meet deadlines
• Assist event managers with feedback forms, competitive analysis reports, analysis of results, and report preparation
• Support post-event debriefs by capturing notes, insights, and lessons learned
• Help prepare data-driven reports for internal stakeholders

• Bachelor’s degree in Marketing, Business, Operations, or a related field, or equivalent experience
• 1–2 Years of experience in an operations, administrative, or coordination role
• Essential:
  Google Suite and standard Microsoft Office proficiency
• Strong written and verbal communication skills
• Strong administration skills and ability to update documents regularly
• Developing budgeting and expense-tracking skills
• Ability to manage several administrative tasks and prioritize workload effectively
• Ability to provide information on time, meet deadlines, and manage own workload
• Strong work ethic and essential attention to quality and detail
• Ability to help solve problems and support decision-making
• Willingness to learn and use Jira and Anaplan
• Ability to communicate confidently with vendors and internal teams
• Comfortable working with global teams in a culturally diverse company
• Not an events manager role; event management or event planning is not required
• Будет плюсом: exposure to global or large-scale event operations, familiarity with Atlassian tools (Jira), Anaplan or other forecasting software, experience in marketing or event management, interest in the events or marketing field

• Unlimited Flexible Time Off
• Gym membership
• Monthly train ticket
• Personalized career roadmap
• Training and educational opportunities for professional development
• Some out-of-hours work is required
• Travel is rarely required
• This is an office-based position in the Berlin office; remote work in the UK or CEST timezone may be considered depending on the candidate’s location
• Background checks may be conducted after the final interview stage, where permitted by law, in compliance with local regulations