Senior Event Coordinator; Remote

Our client, a premier event management company specializing in corporate and luxury events, is seeking a highly organized and detail-oriented Senior Event Coordinator for a fully remote position. This role is ideal for a proactive individual with a passion for creating seamless and memorable events. You will be responsible for managing all logistical aspects of various events, from initial planning and vendor coordination to on-site execution (which may involve travel), and post-event analysis.

As a remote team member, you'll leverage digital collaboration tools and maintain exceptional communication to ensure successful outcomes for clients based in and around Paarl, Western Cape
, and beyond. Your expertise will be crucial in delivering high-quality, stress-free event experiences.

• Plan, organize, and execute a wide range of events, including corporate functions, weddings, conferences, and private parties.
• Source, negotiate with, and manage relationships with vendors, including caterers, venues, decorators, entertainers, and audiovisual suppliers.
• Develop event budgets, track expenses, and ensure all events are delivered within financial parameters.
• Create detailed event timelines, run sheets, and floor plans, ensuring all stakeholders are informed and aligned.
• Manage event registrations, RSVPs, and attendee communications.
• Provide exceptional client service, understanding their needs and ensuring their vision is brought to life.
• Oversee on-site event execution (may require travel) ensuring smooth operations and immediate resolution of any issues.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports for clients and management.
• Stay abreast of industry trends and innovative event concepts.

• A minimum of 5 years of experience in event planning and management, with a proven track record of successful event execution.
• Demonstrated experience in managing budgets and negotiating with vendors.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, interpersonal, and client-facing skills.
• Proficiency in event management software and tools (e.g., Cvent, Asana, Trello).
• Ability to work independently and effectively in a remote setting.
• Flexibility to travel as required for on-site event management.
• A Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Creative thinking and problem-solving abilities.

• This is a contract position offering a competitive hourly rate or project-based compensation, commensurate with experience.
• As a remote role, it provides significant flexibility in work location.
• Our client invests in their contractors, offering opportunities for professional development and access to industry training.
• You will gain valuable experience working with a diverse range of clients and event types.
• Enjoy the autonomy of managing your own schedule while being part of a supportive and dynamic virtual team, contributing to memorable events for clients near Paarl, Western Cape
  .