Lead Remote Event Planner & Coordinator

Our client, a cutting-edge virtual event planning agency, is seeking an experienced Lead Remote Event Planner & Coordinator to join their entirely remote team. This position offers the flexibility to work from anywhere within South Africa
, focusing on designing, planning, and executing seamless virtual and hybrid events for a diverse clientele. You will be responsible for managing multiple projects simultaneously, from concept development and vendor management to budget oversight and flawless on-the-day execution. The ideal candidate is a highly organized, creative, and tech-savvy professional with a proven track record in event management, particularly in the virtual space.

This role requires excellent communication, problem-solving skills, and the ability to thrive in a fast-paced, collaborative, remote work environment. You will be key in shaping memorable digital experiences for our client's global and local customers.

• Lead the planning and execution of virtual and hybrid events, including webinars, conferences, product launches, and team-building activities.
• Develop event concepts, themes, and agendas in collaboration with clients and internal stakeholders.
• Manage event budgets meticulously, tracking expenses and ensuring cost-effectiveness without compromising quality.
• Source, negotiate with, and manage relationships with virtual event platforms, AV providers, and other relevant vendors.
• Coordinate all logistical aspects of events, including speaker management, content delivery, attendee engagement strategies, and technical support.
• Create detailed event timelines and project plans, ensuring all milestones are met.
• Provide on-site (virtual) support during events, troubleshooting technical issues and managing the flow of the program.
• Conduct post-event analysis, gathering feedback and reporting on key performance indicators.
• Mentor and guide junior event coordinators within the remote team.
• Stay abreast of the latest trends and technologies in virtual and hybrid event planning.

• A minimum of 5 years of comprehensive experience in event planning and coordination, with at least 2 years specializing in virtual or hybrid events.
• Proven experience in managing complex event projects remotely.
• Proficiency with various virtual event platforms (e.g., Zoom Events, Hopin, Bizzabo, Cvent) and event management software.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities effectively.
• Strong budgeting, negotiation, and vendor management skills.
• Excellent written and verbal communication, with strong interpersonal skills for client and team interaction.
• Ability to work independently, proactively, and collaboratively within a remote team setting.
• Tech-savvy with a strong understanding of AV, streaming technologies, and digital engagement tools.
• A dedicated home office setup with reliable high-speed internet.
• Must be based in South Africa
  .

• Fully remote work position with significant flexibility.
• Attractive annual contract rate of R .
• Opportunity to work on innovative and high-profile virtual and hybrid events.
• Collaborate with a global and diverse client base.
• Professional development in the rapidly growing field of virtual events.