Finance Operations Volunteer Administration Department

If you like spreadsheets that balance, tidy documentation, and teaming up to solve small puzzles, this role is for you! You’ll work shoulder‑to‑shoulder (virtually) with the Director of Administration and a volunteer finance team to keep monthly tasks on track.

Time & location: Remote‑first (virtual); flexible schedule; quick weekly team check‑ins

What you’ll help manage with our team:

• Download and categorize donation statements and receipts
• Import gifts; maintain clean, accurate CRM data
• Enter bills and reimbursements; assist with bank and card reconciliations
• Assemble simple reports; follow established internal controls

You’ll thrive in this role if you:

• Detail‑focused; comfortable in Excel/Sheets
• Open to learning Quick Books and Bloomerang (we train)
• Collaborative communicator—shares status and asks good questions

What you’ll gain:

• Team‑based nonprofit finance experience
• Clear task assignments, documentation, and mentorship
• The satisfaction of resourcing inclusive arts programs

Impact & community: Your team’s accuracy powers responsible stewardship and strong community programming.

Title: Finance Operations Volunteer

Position Type: Volunteer

Reports to: Director of Administration

The Finance Operations Volunteer works alongside a team to support the monthly financial operations of the organization under the direction of the Director of Administration. This flexible volunteer role may assist with revenue intake, accounts payable, reconciliations, CRM updates, and reporting tasks as needed. The volunteer helps ensure accurate, timely, and compliant financial records and reporting using tools such as Quick Books, Bloomerang CRM, and shared drives and will receive training and support to learn related skills.

• Assists with downloading and classifying statements from donation platforms.
• Supports donation imports and data hygiene in Bloomerang CRM.
• Enters bills, processes reimbursements, and assists with payroll preparation.
• Reconciles bank, credit card, and processor accounts.
• Prepares journal entries for accruals, deferrals, and in-kind donations.
• Generates Quick Books reports and assists with Finance packet assembly.
• Maintains documentation and follows internal controls.
• Participates in weekly stand‑up meetings to report progress and blockers.

• Training on Quick Books, Bloomerang CRM, and internal financial processes
• Access to templates, checklists, and shared drives.
• Ongoing guidance from staff and experienced volunteers.

• Strong attention to detail and ability to follow structured processes.
• Basic understanding of accounting principles or nonprofit finance preferred.
• Proficiency with spreadsheets, accounting software, or CRM software preferred.
• Ability to work independently and meet deadlines.

• Tasks may involve walking, talking, hearing, and using hands for various functions.
• Visual requirements include close, distance, peripheral vision, depth perception, and focus adjustment.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.