Project Accountant

MSM is woman-owned, experiential agency bringing brands to life through strategy, award-winning experience design, and flawless execution for trade shows, events, environments, and customer engagements. We deliver with genuine passion and a commitment to creating exceptional customer experiences.

At MSM, we are dedicated to exceeding client expectations and fostering a service-driven culture. We value honest feedback and advice, promoting continuous improvement and mutual respect. We live by our four core values that support these themes:

• Thrive in a demanding environment
• Build meaningful relationships
• Demonstrate a positive attitude and adapt to change
• Set high standards and strive to exceed

We are seeking a detail-oriented and proactive Project Accountant to lead the financial management of our projects from kickoff through final billing. In this role, you will be the primary financial steward for a diverse portfolio of projects—many involving multiple purchase orders and collaborations with large, well-known companies. Your expertise in accounting and your ability to distill complex financial data into clear, actionable insights will be critical to our continued success!

You will play a vital role in shaping the financial success of our projects and company, working alongside talented professionals in a dynamic, growth-oriented environment. If you thrive on numbers, enjoy solving complex problems, and are passionate about driving results, we encourage you to apply.

• Target salary range: commensurate with experience
• Hybrid schedule with Tuesday – Thursday in office in Webster, NY;
  Monday/Friday can work from home if desired
• Cell phone stipend
• Competitive company contribution towards medical insurance. Full suite of ancillary employee funded insurance options available.
• Peer to peer recognition with rewards
• Company sponsored celebrations throughout the year
• MSM branded gear

• Oversee all financial aspects of assigned projects, from initiation to closeout, ensuring accuracy and timeliness in all financial transactions and reporting .
• Track, analyze, and report project costs, including labor, materials, and overhead, to ensure alignment with budgets and contractual requirements .
• Manage customer contracts with a high attention to detail.
• Prepare, review, and reconcile project billings, including managing multiple POs and coordinating with internal teams as needed .
• Monitor and report on cost variances, inefficiencies, and project profitability, providing clear recommendations for corrective action when necessary .
• Develop and maintain controls for accumulating and reporting project cost data .
• Present concise financial summaries and insights to stakeholders, translating complex data into simple, actionable messages for both internal and external audiences.
• Ensure compliance with company policies, contractual obligations, and relevant standards.
• Assist with month-end and year-end close processes related to project accounting .
• Continuously seek opportunities for process improvement and increased efficiency, demonstrating curiosity about how and why processes work .

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Proven experience in project accounting, job cost accounting, or a similar role.
• Exceptional analytical and problem-solving skills, with the ability to exercise sound judgment in complex situations .
• Outstanding written and verbal communication skills; able to convey complex information clearly and concisely to diverse audiences .
• High level of accuracy and attention to detail; able to work quickly without sacrificing quality .
• Embrace technology and adapt to changing environment.
• Self-motivated, with a natural curiosity for process improvement and a drive to exceed expectations .
• Proficient in accounting software and advanced MS Excel skills.
• Ability to manage multiple projects simultaneously and adapt to changing priorities .

** This position is a hybrid role, requiring Tuesday - Thursday in the Webster, NY location.

The pay range for this role is:

65,000 - 79,000 USD per year (MSM Inc. )