Finance Assistant, Economic Studies

Finance Assistant, Economic Studies (Job : )

Join to apply for the Finance Assistant, Economic Studies (Job : ) role at The Brookings Institution.

Job :  |
Type: Regular, Full-Time | # of Openings: 1 |
Category: Accounting/Finance |
Position: Resident Employee (Hybrid)

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads new ideas for solving problems facing society at the local, national and global level. The Economic Studies program analyzes current and emerging economic issues facing the United States and the world, and provides innovative, practical policy recommendations on topics such as economic growth, labor market, regulation, health policy, environment, tax policy and fiscal and monetary policy.

This hybrid position combines regular in-person presence at the Washington, DC office with the option of two days of remote work each week.

Note: The Brookings Institution is currently undergoing a multi‑year strategic plan implementation, and as part of this effort the role, supervisor, and program may change.

• Administrative support for budget and accounting (50%)
  • Assists with preparation and monitoring of budget tracking systems and spreadsheets.
  • Assists or leads with monthly accounting closing process procedures, including running and reviewing reports, preparation of journal entries, payroll adjustments and tracking the progress of corrections submitted to accounting.
  • Coordinates review and project management of all monthly program‑wide internal charges by cost center, program and scholar, including facilities and ITS charges, guest space and computer charges; makes corrections as needed.
  • Codes P‑card expenses for the assigned cost centers or scholars.
  • Tracks, monitors and prepares vendor, invoice, and contract payments for review by ES Finance team.
  • Works with ES Finance team to problem‑solve payment and accounting issues that arise.
  • Draft or assists with proposal and forecast budgeting, as needed.
  • Draft or assists with preparation of project and program budget materials, as needed.
  • Attends meetings and training sessions, as needed.
• Support for financial administration (50%)
  • Responsible for organizing and maintaining folders in the ES Finance SharePoint site under supervision from the ES Finance team including budget files, contract files, vendor and payment files.
  • Distributes or coordinates distribution of relevant correspondence to ES staff as requested.
  • Responsible for managing the timesheet and effort certification processes, including sending timesheet e‑mails to new staff, running the status reports and sending reminders to ensure submission, certification and approval deadlines are met.
  • Assists project management of the ES contract process, including assisting drafting contracts, routing contracts in Ironclad, coordinating with ES Finance team and project teams on communications with consultants and vendors, maintaining executed contracts and contract deliverable tracker.
  • Updates and maintains Workday and Adaptive data as needed under the supervision of ES Finance team, including requesting and maintaining vendor IDs, sponsor IDs, grant IDs, running Workday reports, reviewing/monitoring data audit reports, award setup and exception profiles, and providing general project and award maintenance support as needed under supervision from the ES Finance team.
  • Assists ES Director of Finance with portfolio management.
  • Assists ES Finance team with internal projects and initiatives as needed.

Education/Experience Requirements: Bachelor’s degree required; some business courses preferred. Minimum one year of related financial or administrative experience required; experience can come from part‑time work, work in a college setting, or internships. Some background in research, academic, financial, or non‑profit setting is preferred.

Knowledge/Skill Requirements: High level of attention to detail required; strong administrative and organizational skills; excellent oral and written communication skills; strong customer service orientation; and knowledge of Microsoft…