Controller; Remote

POSITION: CONTROLLER

DEPARTMENT: DELIVERY - CLIENT ACCOUNTING SERVICES

REPORTS TO: CLIENT DELIVERY MANAGER

VALUES DEMONSTRATED:

• Proactive.
• Adaptable.
• Solution-Oriented.
• Driven by Purpose.
• Committed to the ‘Wow.”

SUPERVISORY RESPONSIBILITIES:

• Oversees the daily workflow of the Accounting Associate when paired on client teams.
• Provides training and constructive feedback to the Accounting Associate.

TEAM LEAD:

• The Team Lead is the senior accounting member in each client delivery team.
• The Controller is the team lead on a Controller + Accounting Associate Team
• Team Lead Responsibilities:
  • Client Onboarding:
    • Assessment/Action Plan
    • Identify and Implement Ongoing Processes
  • Lead client communication and check-in calls
  • Regular check-in calls with the delivery team
  • Monitor deadlines and the quality of work
  • Identify opportunities for value-added service within the scope of the client agreement.

KEY ACCOUNTABILITIES:

Financial Close:

• Manage the monthly, quarterly, and annual close process.
• Prepare balance sheet reconciliations, manage adjusting journal entries, and maintain supporting work papers.
• Keep financial close checklists up to date with current tasks, due dates and assigned to the proper staff member.
• Document detailed processes in Clickup, using both written and video instructions.
• Present financial statements to the client’s leadership team, with baseline level analysis of variance or performance against budget.

Cash Management:

• Forecast client cash needs and cash position.
• Communicate cash matters to client leadership team.

Inventory:

• Maintain accurate cost and purchase details in the inventory schedule.
• Accurately code inventory purchases to the proper item in the financial system.
• Manage creating and receiving inventory against purchase orders.
• Create Inventory Builds/Production runs in a manufacturing environment.
• Reconcile and balance physical inventory counts to the financial system.

Payroll:

• Process timely and accurate payroll using third-party payroll software.
• Process payroll tax reporting and submissions, if not managed by the payroll software.
• Maintain payroll schedules that accurately reflect employee wage rates, deductions, deferrals, and garnishments.
• Maintain bonus and other supplemental payroll schedules.
• Oversee onboarding and termination of employees in the payroll system.
• Timely management of employment account registrations by state. Enroll new states and manage TPA assignments in the payroll system, as necessary.
• Monitor quarterly and annual tax filings prepared by the payroll provider to ensure compliance and

When working on an Accounting Associate/Controller team, some payroll duties may be delegated to the Accounting Associate.

Accounts Payable:

• Implement and maintain AP workflows and approval procedures.
• Ensure all Accounts Payable are accurately coded in the AP software and syncing to the financial software.
• Manage AP processing, ensuring bills are approved and paid in a timely manner.
• Collect W9s and prepare annual 1099 filings at the end of the year.

When working on an Accounting Associate/Controller team, some accounts payable duties may be delegated to the Accounting Associate.

Sales Tax Administration:

• Monitor sales-tax exposure and compliance obligations.
• Process new state sales tax registrations.
• Manage the reporting and submission of monthly, quarterly and annual sales tax filings.

System Management:

• Responsible for managing the integrity of the financial systems and any integrations touching the financial system.
• Within the financial system, responsible for ensuring the Chart of Accounts is appropriate for the client’s business, is numbered, and grouped into meaningful categories.
• Within integrated systems, responsible for ensuring that the external system is mapped to the financial system and accurately transmitting data.
• Manage close and lock dates to prevent unwanted data errors.

Communication and Representation:

• Coordinate and collaborate with the client’s other service providers such as vendors, tax CPAs, and attorneys, as needed.
• Present yourself as a member of the client’s internal team, unless otherwise instructed by the client.

Processes and Workflow:

• Identify & implement opportunities to maximize workflow…