HCSS Accounts Payable Specialist; Partial Remote

HCSS Accounts Payable Specialist (Partial Remote)

Provides routine calculating, posting and verifying duties to maintain accurate and timely payment records for assigned supplier vendors and/or employee reimbursements for internal departments. Assists with projects related to Disaster Recovery Finance as needed.

This is a partial remote position; some onsite work is required in Galveston, TX. Previous accounts payable experience is required.

• Verifies, audits, and approves disbursement of funds for assigned vendors via PO voucher entry and/or non-PO voucher entry and/or Travel/Expense voucher within the Financial Management System (FMS) AP or Expense Modules. Obtains approvals authorizing payments using departmental signature or approval information housed within FMS.
• Compiles, analyzes and interprets data regarding payment disbursement for goods and services applying thorough knowledge of procurement and University policies and guidelines including taxability and IRS-reportability of certain transactions.
• Interfaces with UTMB Supplier Management team as necessary to assure accurate data in the supplier database.
• Researches payments not correctly posted to vendor or departmental accounts, and returned check mail.
• Monitors incoming payment inquiries from departmental end-users and/or suppliers and performs research related to such inquiries.
• Initiates or performs voucher reversals, adjustments, credits or cancellations for payment to correct payment errors.
• Posts and processes payments for goods and services by generating the FMS Pay Cycle process per pre-determined schedule. Prepares payment data/information daily for check mailing, EFT, ACH and Treasury Wire record.
• Interfaces with IT staff related to FMS Paycycle problem resolution.
• Responds to non-routine correspondence or telephone contacts within guidelines established by supervisor.
• Retrieves information regarding vendor or employee payment records and balances within FMS.
• Utilizes Image Now online imaging system to review and obtain scanned supporting documents.
• Provides data input support for Image Now online imaging system or other clerk related duties.
• Performs records retention duties related to files produced by Accounts Payable department.
• Performs other duties as assigned regarding gathering support for projects associated with declared disasters.

• Adheres to internal controls and reporting structure.
• Performs related duties as required.

• 110-key touch typing
• Billing or Accounts Payable volume processing
• Data entry through computer terminal
• Detail and accuracy oriented
• Customer service oriented
• Knowledge of current financial systems
• Proficient knowledge of Microsoft Office

High school diploma or GED, plus three years of related experience.

Standard office environment. Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. This is a contract position through UTMB Health Care Systems Staffing. No benefits are associated with this position, with the exception of the 401(k) retirement plan offered through Healthcare Systems Staffing.

United States – Texas – Webster.

Work Location:

1202 – Webster (Clear Lake Center).