Grant Coordinator

Position Overview

The day‑to‑day post‑award research administration activities for the University of Kansas (KU) will be conducted by AMS Grant Coordinators and Grant Officers. These positions will be responsible for working with assigned principal investigators (PIs), units, departments and centers as well as the Shared Service Centers and other administrative offices to perform post‑award research activities in a service‑focused environment. The positions will use knowledge of post‑award best practices and KU grant systems, policies, and processes to provide PIs with accurate and timely information to make decisions and ensure efficient transaction processing.

They will also work with sponsoring agencies to submit timely reports and documentation and to act as liaison between the PI and agency.

This position is designated as fully remote, meaning most activities will be performed from an agreed upon off‑campus location. Some in‑person activities such as meetings with PIs, trainings and team meetings will be required on occasion.

Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states:
California, Delaware, Idaho & Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.

• Examine awards to understand terms and conditions and nuances, review with PI, and administer project by monitoring awards for compliance.
• Prepare monthly financial budget reports for PIs. Based on PI feedback, prepare funding scenarios and conduct expenditure forecasting to aid award management throughout the life of the project.
• Maintain accounting records for all awards within your assigned portfolio.
• Reconcile all assigned accounts against the PPM and General Ledger on a monthly basis.
• Coordinate personnel and purchasing activities with the PI and SSC finance and HR Transactions staff; review transactions for alignment with award terms and conditions and cost accounting standards including budget adjustments, journal request changes (JRCs), invoices, check requests, travel and expense reimbursements and purchase requisitions as necessary.
• Offer to meet with PIs on a regular basis to provide updates on the financial status of their accounts.
• Participate in meetings and events with PIs to maintain knowledge of the unit and relationship with the PIs and staff.
• Pre‑review effort statements for accuracy prior to final certification by PI/Self‑Certifier.
• Assist Principal Investigators with budget development for progress reports. Assist with submission of progress reports, program reviews, and other activities related to the award.
• Provide Research Center Directors, Deans, Chairs and other unit staff with requested information so that they can ensure PI’s research goals are maximized.

• Act as a liaison between PIs and sponsor to communicate and resolve issues that arise concerning expenditures, which requires extensive knowledge of federal, state and University regulations, including the OMB Uniform Guidance.
• Perform all agency interaction for sponsored project, including no cost extensions, renewals, carry forwards, and budget adjustment requests.
• Facilitate award setup or budget changes in the financial system as needed in conjunction with Award Processing and Set Up team.
• Prepare, review, finalize, and submit annual/final reporting around finances, property, and inventions.
• Complete project close, including necessary system actions.
• Act as a resource during sponsor and single audit, in conjunction with Associate Directors of Award Management and Post Award, Director of Research Administration, and Fiscal Affairs.
• Complete subrecipient monitoring, as necessary.

• Process project‑based funding changes for all assigned units and PI(s). This includes but is not limited to:
  • Identify funding change needs in advance in coordination with PI, Research Centers, HR and by monitoring payroll expenditures.
  • Monitorin…