Finance Manager​/Bookeeper; Part Time

CMSAA’s mission is to inspire a lifelong love of learning through an authentic Montessori education rooted in Christian values.

• Employee discounts
• Flexible schedule
• Paid time off
• Training & development

Reporting to the Head of School, the Finance Manager works with the Finance Committee on the Board of Directors and Treasurer and has financial responsibility for all CMSAA entities. The Finance Manager is responsible for budgeting, forecasting, account reconciliation and profit and loss reporting. S/he will oversee all accounting activities related to income auditing, accounts payable processing, accounts receivable collection, tax compliance and payroll working with the Head of School and the Board of Directors to ensure compliance with non‑profit organizations.

Workplace is in a busy school office, but could also be hybrid after an initial onboarding period; hours are flexible and between 7.30 am and 4.30 pm and can be arranged with the Head of School. This is a year‑round position with work over the summer.

This is a part‑time position between 24–28 hours per week.

• Developing and implementing invoicing and account receivable process and paperwork including:
  • Collection of data to determine invoice amounts
  • Preparation and distribution of invoices
  • Process and track transmittals for PO’s, deposits, check requests, employee reimbursements and payments
• Deposits and Bank Account Reconciliations:
  • Daily deposits and maintenance of relationships with banking institutions
  • Online banking
• Accounts Payable and Vendor Management including:
  • Banking
  • Insurance – insurance coverage for plant, building, equipment, vehicles, liability coverage, workers’ compensation and unemployment insurance
• Tax Preparation and Knowledge:
  • Taxes – keep up to date with tax law and know how federal, state and local tax laws affect our operations as a non‑profit
  • Prepare and file forms 990 and 5500
  • Work with tax accounting company to submit end‑of‑year taxes including corporate filing
• Financial Planning including budget preparation and cash flow projections:
  • Create yearly budget with Head of School
  • Report monthly cash‑flow projections and P&L statements to Board and Head
  • Monitor budget spending
• Payroll:
  • Track staff hours and issue bi‑weekly payroll using ADP system
• Bids/tenders:
  • With the Facilities Manager oversee all bids and tenders to contractors for building maintenance requests
• Grants & Donations/bequests:
  • Oversee grant application process regarding financial information
  • Accurately track grants and donations
  • Track donations and issue receipts

• Proven experience as a bookkeeper or in a similar role, preferably in a non‑profit organization.
• Proficiency in accounting software especially Quick Books Online, and MS Office Suite, particularly Excel.
• Strong understanding of accounting principles and practices.
• Excellent organizational and time‑management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Strong communication skills and ability to work well within a team.
• Knowledge of non‑profit financial management and compliance is a plus.

• Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of three years of bookkeeping or accounting experience.

• Flexible working hours
• Paid PTO
• Employee discount for children who attend CMSAA
• Opportunity to contribute to a meaningful cause and make a positive impact
• Friendly and supportive work environment

Flexible work from home options available.