Finance Officer; Share

Job Summary

• ORGANISATION:
  Fife Historic Buildings Trust (FHBT)
• LOCATION:
  
  KINGHORN, FIFE – office at Kinghorn Town Hall with flexible homeworking
• SALARY: £32,000 FTE, paid pro‑rata based on agreed hours (16‑20 hrs/week), Permanent
• RESPONSIBLE FOR:
  Control of FHBT financial systems and administration, including budget setting/monitoring, annual accounts, and project budgets/grant claims
• RESPONSIBLE TO: FHBT Manager
• PROFESSIONAL
  
  QUALIFICATIONS:
  
  HNC/HND in Accounting or equivalent; CCAB member body qualification preferred

This is a crucial FHBT post, to support the FHBT Manager via the co‑ordination, administration and control of FHBT finances relating to all FHBT activities, projects and properties. The post will have responsibility for:

• I. Working with the FHBT Manager and others to develop the FHBT budget
• II. Provision of regular financial statements and quarterly forecasts
• III. Keeping Trust Accounts during the year, and compiling year‑end accounts/audit file annually
• IV. Supporting FHBT grant applications and claims
• V. The development, implementation and ongoing review of financial/administrative systems to ensure efficient and effective working practices.

The post is based at the FHBT office in Kinghorn, with some time at FHBT properties/projects across Fife, or to attend in‑person meetings/training, and some flexibility to work from home.

We are an independent Buildings Preservation Trust formed in 1997 – a charity (SC026043) and a company limited by guarantee (SC173262). Our mission is to create viable futures for heritage buildings and their communities by inspiring and enabling visionary conservation projects across Fife. Fife has a particularly rich and varied heritage with over 6,200 listed buildings and 48 conservation areas. We have helped deliver over £50m in historic environment regeneration projects in Fife, supporting town centres, businesses, tourism and local communities.

• We manage projects to conserve historic buildings at risk, ensuring that they have a renewed practical purpose, long‑term caring owners and a viable future.
• In our education and engagement programme we share and foster conservation practices and skills, as well as helping communities to appreciate their local heritage.
• We have a small portfolio of historic properties, which we actively maintain as work spaces and holiday lets.

Our office is in Kinghorn, Fife. We are a small team of staff, volunteers and board members. We offer the Real Living Wage as a minimum. Find out more at

We are recruiting a charity finance professional to work as a job share to co‑ordinate the financial activities of FHBT. Sound financial control underpins all the great work we do, and this is an opportunity to bring your experience to join a welcoming and high‑achieving team, and play your part in our work for people and historic places in Fife.

• Processing payments to and from FHBT – invoices, credit card payments, direct debits, online banking, etc.
• Liaison with Fife Council Bureau Payroll team to ensure their smooth management of FHBT payroll.
• Liaison with NEST and any other pension scheme to ensure appropriate employer/employee pension contributions made.
• Day‑to‑day bookkeeping and reconciliations in XERO to trial balance level.
• Preparation and submission of quarterly VAT returns.
• Management of FHBT insurance with support from FHBT’s specialist broker.
• Work with FHBT Administrator to advise on FHBT utility and service accounts – e.g. fuel, water, telecoms, service agreements, etc.
• Regular monitoring of Trust finances and preparation of a regular financial statement on Trust activities for the FHBT Manager; plus quarterly updates/forecasts for the FHBT Board/Treasurer.
• Working with FHBT Manager and colleagues to prepare and monitor FHBT’s annual budget and longer‑term 5‑year financial plans, including capital budgets and cashflow projections.
• Working with the FHBT Manager to monitor FHBT’s investments and reserves.
• Working with colleagues to support project budgets, grant applications and claims. This includes advising and assisting with project budgets and preparing detailed financial information for claims.
• Compiling draft…