Senior Accounting Specialist

Organization Overview

Resources Legacy Fund builds the architecture behind lasting environmental progress. We deliver transformative outcomes for our planet and its people through trusted partnerships and creative campaigns. From climate resilience to land and water conservation to community well-being, we offer steady support and strategic know-how to turn complex challenges into collective victories.

For 25 years RLF has been a full-service organization that turns visionary ideas into action, from fiscally sponsoring projects to designing and implementing programs and advocacy campaigns to managing major strategic grantmaking efforts.

Rooted in California with initiatives across Western North America and beyond, we have a track record of building and supporting programs at every scale. Through our 501(c)4 affiliate organization, Fund for a Better Future, we provide additional tools to shape public policy that delivers impact including lobbying, ballot measures, and political expenditures.

Addressing three interconnected crises — climate change, biodiversity loss, and environmental injustice — requires creativity, collaboration, and fast reflexes. With deep operational expertise and the confidence of donors and other partners, we deliver lasting results.

To learn more about our work, visit (Use the "Apply for this Job" box below)..org

The Senior Accounting Specialist provides finance, accounting and general administrative support to RLF and for select organizations pursuant to RLF service agreements.

This position is full-time, non‑exempt and reports to the Director of Finance. This is a fully remote position (8am‑5pm PT hours preferred) with required occasional travel within the U.S. for meetings, conferences or staff retreats.

• At least 2x weekly, review bank activity, track new receipts, and post cash entries in finance system.
• Maintain precise records of all incoming payments and expected contributions receivables.
• Prepare and send invoices as needed related to other income, shared services and other reimbursements.
• Working with the philanthropic team, contact donors as needed to ensure payment of outstanding invoices.
• Research and reconcile any irregularities in receipts, periodically audit AR and cash postings to ensure accuracy.
• Proactively prepare for annual audit by reviewing accuracy and completeness of all receivable items and payments.
• Develop and lead the creation and improvement of new processes and process improvements, including but not limited to receivable adjustments, write‑offs, re‑assignments, etc.
• Coordinate with the philanthropic team and oversee the timely posting of monthly receivables, developing and updating process documentation as needed.
• Analyze donor agreements, grant awards and other revenue‑related documentation to determine appropriate revenue recognition, restrictions and timing in compliance with not‑for‑profit accounting standards.
• Prepare quarterly refundable advance/deferred revenue schedule, related journal entries and adjust processes as needed to gather required information.
• Generate and deliver reports as needed.

• Oversee RLF’s credit card and employee reimbursement system, including continuous process improvements, new feature implementation and successful roll‑out of new/changing card programs as needed.
• Act as point of contact for all employees, including new‑hire set‑up, training and timely resolution of issues.
• Prepare monthly journal entries for review, recording monthly credit card transactions.
• Monthly, reconcile credit card liability accounts.

• Prepare monthly close journal entries and processes for review. Including but not limited to monthly cash activity, Accounts Receivable adjustments, other revenue, etc.
• Reconcile receivables aging report to general ledger monthly and correct any discrepancies.
• Maintain and reconcile balance sheet schedules including clearing account balances, receivable accounts, etc.

• Continuously evaluate policies, recommend and implement improvements and document processes.
• Communicate in a clear, concise and respectful manner, being…