Accounts Payable Specialist
Remote / Online - Candidates ideally in
Oman
Listed on 2026-02-24
Oman
Listing for:
Ardem Data Services
Full Time, Remote/Work from Home
position Listed on 2026-02-24
Job specializations:
-
Finance & Banking
Job Description & How to Apply Below
Overview
Role Overview
We are hiring an experienced AP Specialist (Individual Contributor) to manage end-to-end Accounts Payable operations for a US-based client. Strong hands-on experience in and Quick Books Online (QBO) is mandatory.
Responsibilities- Monitor designated AP mailbox and process 250+ vendor invoices per month across three paying entities.
- Validate invoice completeness, route into with supporting attachments, and correct OCR output (GL, entity, department, class, tags, project).
- Assign correct paying entity per client rules, including edge cases where entity is not explicitly stated.
- Set up and initiate approval workflows aligned to client s approval hierarchy and dollar thresholds
- Monitor approval status, follow up on pending approvals, and flag aging or urgent invoices.
- Ensure successful sync from to QBO; coordinate post-close adjustments directly in QBO as needed
- Process 1015 legal invoices per month with fund allocations across 200300 funds using approved cover sheets
- Maintain legal invoice tracker to support accruals, audits, and zero-backlog standards
- Review 100 employee expense reports per month in Expensify against policy; log exceptions and drive weekly follow-up cadence
- Perform monthly Amex and bank reconciliations; prepare schedules and exception lists for client review
- Support 1099 data preparation (vendor classifications, thresholds, amounts) from QBO
- Manage vendor onboarding and master data updates in QBO/; respond to routine vendor inquiries using approved templates
- Escalate sensitive items (e.g., bank detail changes, disputes) to the client per defined protocols
- 5+ years of hands-on accounts payable experience (US process mandatory)
- Strong working knowledge of & QBO, must be able to demonstrate competency
- Strong understanding of AP workflows: invoice processing, approval routing, vendor management, and reconciliations.
- Experience handling multi-entity environments and intercompany allocations
- Prior US night shift experience (Mandatory)
- Excellent written English communication for vendor and client correspondence
- Ability to work independently with minimal supervision as an individual contributor
- Personal laptop (I5 or above processor, Minimum 8GB RAM & Windows 10/11 Laptop)
- Minimum 100 Mbps stable internet connection (upload and download)
- Reliable power backup and a quiet, professional remote work environment
Location:
Fully Remote
Shift: Night Shift (aligned to U.S. Eastern or Pacific business hours)
Type:
Full-Time, Individual Contributor
Start Date:
Immediate joiner preferred candidates with a notice period 30 days or above will not be considered
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