Purchase Ledger Clerk

Post: Purchase Ledger Clerk

Department: Finance Team

Reports To: Financial Controller

Pauline Quirke Academy of Performing Arts (PQA) is a UK-wide network of performing arts academies providing outstanding extracurricular training for students aged 4 18. Through high-quality tuition in Comedy & Drama, Musical Theatre and Film & Television, PQA empowers young people to build confidence, creativity and life skills in a safe and inclusive environment.

The purpose of this role is to ensure the accurate and efficient management of the purchase ledger function, maintaining strong financial control and supporting smooth business operations.

Key Responsibilities

As part of a small finance team, you will:

• Process incoming invoices accurately, ensuring that they are verified and coded to the appropriate accounts.
• Match, reconcile and update PO system for all appropriate invoices.
• Prepare, authorise and record payments to suppliers ensuring compliance with payment terms.
• Maintain organised records of all transactions ensuring that all financial documents are up to date and accessible.
• Manage supplier queries and resolve any discrepancies related to payments or invoices, fostering positive relationships.
• Process employee expense claims and credit card transactions through the purchase ledger.
• Calculate and verify VAT on all purchase ledger transactions.
• Other ad-hoc processes as required.

Person Specification

Essential Experience & Skills

• Minimum of 5 years previous experience in accounts payable, or a related accounting role.
• Experience with accounting software and Microsoft Office Suite.
• Strong attention to detail and accuracy in financial data management.
• Excellent communication skills.

Personal Attributes

• Curious nature with reconciliatory problem-solving skills.
• Adaptable and able to independently prioritise.

Location: Loudwater, High Wycombe (Head Office) - with some home working available

Holiday: 20 days holiday (pro rata) + 3 days holiday at Christmas (and bank holidays pro rata)

Hours: Based on a 24-hour week (days to be agreed, but Tuesday is mandatory)

Benefits include:

• Onsite free parking
• Birthday bonus day off
• Breakfast and refreshments available
• Employee Assistance Programme

After probation has been passed (usually 6 months):

• Gym membership contribution
• Cycle to work scheme
• Private healthcare cover
• Life insurance