Specialist, Payroll

Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm’s financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury, and cash flow management to support the Firm’s strategic goals. We are responsible for inventory management, billing and collections, and analysis of client, matter and timekeeper profitability.

We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports, and analysis to provide insights into the Firm’s financial performance. We work closely with other functions to monitor expenses, optimize financial processes, and implement cost‑saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm’s financial stability and supports its growth objectives.

The ideal candidate should have current payroll experience working in the professional services sector. A good working knowledge of PAYE, NIC, and statutory calculations together with a strong knowledge of payroll accounting is required.

Working in a high‑pressure, results‑driven business, the candidate should be able to demonstrate good customer‑service skills, strong written and oral communication, and a solution‑based approach while working closely with local HR and across all functions.

They should be able to bring new ideas, apply a logical thought process, and challenge the status quo with a real understanding of the wider firm view.

• Monthly payroll input and data uploads including joiners, leavers, permanent and variable changes
• Maintaining the Payroll Masterfile up to date with information received from HR
• Dealing with employee and other stakeholder queries
• Aiding with preparation of tax forms/returns
• Assisting with the flexible benefit reconciliation and associated payments
• Other third‑party reconciliations and associated payments
• Coordinating the season ticket loan process
• Processing of Inpat, Expat and Short‑Term Business Visitor compliance and reporting
• Monthly management of Auto Enrolment process (including payroll deductions and AE provider file processing)
• Explanation of the monthly gross / net pay variances report

• Production, reconciliation, and processing of employee personal disbursement accounts
• Processing and reconciliation of partner disbursement accounts
• Reconciliation of the payroll control accounts

• Preparation and payment of outsourced Madrid Payroll

Ad hoc duties and projects as required by the Line Manager to support the achievement of business, functional and individual objectives.

• Minimum of five years’ experience within payroll/accounts administration
• Knowledge of ADP payroll system desirable
• Knowledge of payroll and accounting practices and principles
• Previous experience within the professional services sector desirable
• Accurate with data review and reconciliation
• Strong desire to learn and take ownership of the processes outlined above
• CIPP foundation level desirable

• Role based in the London office and reporting to the UK Payroll Manager
• In‑office days Monday to Thursday with standard office hours 09:30 – 18:00 and remote working on Fridays

Director, Finance Operations & Systems

White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.