Finance Controller

West Kent Primary Care GP Federation is seeking an experienced and proactive Financial Controller to provide high-quality financial leadership, governance, compliance and reporting across the organisation.

Working closely with senior leaders, clinicians, member practices and NHS partners, you will help ensure robust financial controls, accurate reporting and effective stewardship of public funds. This is an opportunity to make a significant contribution to the financial health and governance of a growing primary care organisation working alongside the NHS. This role will be pivotal in assisting the Board to deliver the strategic operating plan and maintain financial stability.

• Work collaboratively with NHS partners to support strong financial governance across the Federation.
• Ensure compliance with NHS financial standards, contractual requirements and internal controls.
• Provide accurate financial information, analysis and advice to support joint decision-making and the effective use of NHS resources.
• Maintain robust financial records, budgets, forecasts and reports to support operational and strategic planning.
• Monitor, identify and record financial risks, ensuring appropriate mitigation and escalation.
• Ensure all income and expenditure is properly authorised, recorded and reconciled.
• Support audit activity, action planning and improvements to financial processes and controls.
• Promote transparency, accountability and value for money in the use of NHS funds.
• Work closely with clinical, operational and member practice colleagues to support sound financial stewardship.

West Kent Primary Care GP Federation works in partnership with NHS colleagues, member practices and local stakeholders to support the delivery of high-quality primary care services across West Kent. We are committed to strong governance, transparency and the effective use of NHS resources to improve patient care.

We offer a supportive and collaborative working environment, flexible working arrangements including some remote working, and opportunities for professional development and training.

We also provide access to the NHS Pension Scheme among other employee benefits.

* Due to the rural location of our office, it would be beneficial to have a full driving license but there are public transport links.

Management accounts and financial reporting

• Ownership of the monthly management accounts process closing the management accounts accurately within the agreed deadlines and producing a month‑end pack including P&L, balance sheet, and cash flow
• Preparing and distributing the monthly financial reporting pack to the Finance Director, Senior management team (SMT) and the Board as appropriate, including variance analysis against budget, identifying any financial risks
• Managing the year‑end process preparing the year‑end trial balance, coordinating the statutory accounts with the external auditor and accountant to ensure accounts are filed within the required timeframe at Companies House
• Maintain accurate and up-to-date financial records in the accounting system, ensuring all transactions are properly coded, authorised, and recorded balance sheet management and reconciliations
• Take responsibility for reviewing monthly balance sheet reconciliations for all balance sheet accounts ensuring that all balances are supported, explained, and free from errors
• Taking overall responsibility for the fixed asset register maintaining accurate records of capital expenditure, depreciation and disposals in line with the company’s accounting policies
• Overseeing the management of accruals, pre‑payments and that referrals are appropriately considered, recorded and justified with supporting evidence a calculation. ensuring that income and expenditure is recognised in the correct period
• Ensuring that the balance sheet always presents a true and fair view of the company’s financial position

Financial controls and compliance

• Maintaining and improving the business system of financial controls including purchase order authorisation, expense approval, payment authorisation limits and segregation of duties
• Overseeing financial compliance…