Financial Contoller

Department/Team: Finance

Responsible to: Chief Financial Officer

Contract: Permanent

Location: Mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB
(currently three days in the office)

Hours: Full-Time

The Old Vic offers the ability to work these flexibly under the guidelines in our Hybrid Working policy. Additional hours may be necessary in order to fulfil the requirements of the post

Salary: £55k-£60k

Direct reports: Transactions Manager, Payroll Manager

The purpose of the post is to manage the financial control environment, cash flows and financial systems/processing for The Old Vic alongside ensuring all financial and statutory reporting requirements are met.

The Financial Controller will lead a team of three (Transactions Manager, Payroll Manager, Finance Assistant) and work closely with The Old Vic’s Chief Financial Officer and Senior Management Team. In conjunction with the Production & Reporting Manager they will be responsible for all finance delivery for The Old Vic.

The Role will be responsible for:

• Lead on the external audit and management of the audit process for all entities
• Preparation of statutory financial statements and narrative
• Submissions to Companies House and The Charities Commission
• Preparation of financial reporting information to lenders and donors
• Quarterly and Annual VAT return preparation and submission including annual adjustments and Capital Goods Scheme compliance
• Filing of tax returns - CT and supervision of PAYE
• Supervision of pension filings
• Supervision of payroll compliance reporting including Foreign Entertainers Tax, Pensions and Taxable Benefits
• Supporting the Chief Financial Officer with legal and data compliance matters

• Leadership on monthly financial accounting and group consolidation for all entities
• Ownership of the organisation balance sheet and ensuring completion of monthly balance sheet reconciliations in liaison with the Production Accountant
• Responsibility for accounting for restricted funds
• Responsible for accurate payment and posting of weekly and monthly payrolls including recharges

• Ownership of the financial and cash controls for the organization including the purchase order process, payroll and expense management
• Regular updating of financial controls documentation with stakeholders

• Support with Preparation of three-year plan, budgets and forecasts
• Lead on all aspect of Balance Sheet and Cash flow financial planning, reporting and analysis
• Accurate, timely and complete reporting against budgets and forecasts for performance, reserves, cash and debt

• Detailed monthly and weekly cashflow forecasting
• Proactive management of borrowings, investments and cash deposits to maximise investment income and ensure that full compliance and controls are in place
• Provision of management information and compliance management for loan providers

• Manage effective payroll, including:
  Preparing payroll calculations, submissions, pension administration, payroll year end schedules and PSA calculation and submission
• Monthly Payroll Management Reporting and Analysis
• Responsibility for ensuring that Pay is accurate, complete and compliant with no service interruptions
• In conjunction with HR, provision of cover for the Payroll Manager in emergencies or scheduled leave
• In conjunction with HR and the Payroll Manager, supervision of payroll updates including implantation of projects or benefits provision through the payroll system

• Ownership of the finance system and chart of accounts
• Act as superuser and provide training to new users
• Plan and manage the delivery of regular system updates
• Continuous improvement of systems and…