Finance Manager

No direct line management however this role will be part of bibic's management team

Hours:

Part-time - 25 hours per week

Base:
Hybrid
- Office (Old Kelways, Somerton Road, Langport) and Home Working (At least one day per week in the office)

To lead and manage the day-to-day finance function of bibic, ensuring strong financial controls, accurate and timely financial information, effective financial administration and robust reporting to support organisational decision-making.

The Finance Manager will provide financial insight and oversight to the Chief Operating Officer and Board of Trustees, working closely with the Treasurer and budget holders to support financial planning, monitoring and sustainability. The role will take ownership of the quality and integrity of financial records, management accounts, budgeting, cashflow, reconciliations and statutory financial information.

The postholder will be expected to identify financial risks and opportunities, provide constructive challenge where appropriate, and ensure that financial processes are efficient, compliant and proportionate to the needs of a small charity.

• Lead the effective day-to-day management of bibic's finance function, ensuring accurate, timely and well-controlled financial processes.
• Oversee the recording, coding and reconciliation of all income and expenditure, ensuring the integrity of the accounting records within Xero.
• Produce and review monthly management information, including actual performance against budget, year-to-date performance and comparison with prior years.
• Prepare clear numerical and narrative financial reports for the Chief Operating Officer and Board of Trustees, highlighting significant variances, trends, risks and actions required.
• Monitor income, expenditure, commitments and cashflow, identifying emerging financial pressures and opportunities and escalating issues appropriately.
• Oversee accounts payable and receivable, including sales invoices, credit notes, supplier invoices, staff expenses, receipts and the timely recovery of outstanding income.
• Maintain appropriate oversight of treasury management, ensuring sufficient funds are available to meet organisational commitments and that cash is managed effectively.
• Oversee the processing and categorisation of fundraising and other income, including restricted and designated funds.
• Maintain appropriate oversight of restricted funds, designated funds and risk premium reserves, ensuring movements are accurately recorded and appropriately reported.

• Lead the preparation of the annual organisational budget in collaboration with the Chief Operating Officer and Treasurer.
• Support budget holders to understand and manage their budgets, providing financial information, guidance and constructive challenge.
• Develop and maintain project and grant budgets, working with the COO and relevant colleagues to ensure financial assumptions are robust and monitored.
• Oversee monthly balance sheet reconciliations and working papers, including prepayments, debtors, accruals, creditors and fixed assets.
• Review and oversee journals relating to payroll, accruals, prepayments and movements in restricted and designated funds.
• Analyse financial performance and provide commentary that supports management and Board decision-making.
• Contribute to longer-term financial planning and sustainability discussions, identifying financial risks, trends and potential areas for improvement.

• Maintain effective financial controls, policies and procedures appropriate to a small charity and ensure these are consistently applied.
• Ensure financial records and processes comply with relevant legislation, regulatory requirements, internal policies and good charity governance practice.
• Support the COO and Treasurer in identifying, assessing and managing financial risks.
• Oversee payroll-related payments and statutory payments to HMRC, ensuring information is accurate and submitted appropriately.
• Coordinate financial information required for annual insurance renewals, DWP Access to Work claims and Valuation Office requirements.
• Ensure appropriate financial documentation and audit trails are maintained to support internal review, external scrutiny and the preparation of annual accounts.

• Lead the finance work required to prepare bibic's annual accounts and information for…