Senior Grant Manager, Infectious Diseases

Senior Grant Manager

Infectious Diseases

40 Hours per week

NOTE
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This position may be considered for on-campus, hybrid or remote work.

The Senior Grant Manager in Infectious Diseases will oversee a complex grant portfolio, including non- federal and federally sponsored domestic and international sponsored projects. The Sr. GM will manage budgets and expenses for grants, accounting on issues related to the administration of grants. Provides considerable support to Principal Investigators to ensure grants are administered in accordance with established guidelines and are within budget.

Participates in funding identification and proposal development activity, as necessary. May provide other ad hoc administrative or research support.

This position may be considered for on-campus, hybrid or remote work.

• Grants fiscal operations management
  • Manage all income, contract, donor, and grant accounts including deposits, balances, and authorization of expenses for all accounts within portfolio.
  • Help provide leadership and strategy for all fiscal operations within programs and portfolio
  • Primary contact for all post-award issues for PI’s within portfolio, including, but not limited to: reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning.
  • Track all accounts using the internal forecast model of budget, actual, and projection tracking ensuring that all workbooks are always up to date.
  • Review and reconcile monthly accounts to actual expenditures.
  • Manage a master reconciliation workbook for all accounts within portfolio in accordance to the template created by RAF.
  • Manage and maintain centralized post award files as outlined by RAF policies and procedures.
  • Manage close out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc.
  • Manage Effort reporting for both BMC staff and BU faculty in portfolio, and outside of portfolio when needed
  • Collaborate with Principal Investigators and staff with the preparation of budgets.
  • Generate and distribute reports on a regular basis as assigned and needed
  • Interface with Department Administration, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficient post award process.
  • Manage annual federal Space Survey for PI’s within portfolio and other areas when needed
  • Develop and monitor annual budgets for divisions and/or PI’s within portfolio, and outside of portfolio when needed
  • Develop and monitor annual Program budgets, which encompass multiple PI’s and sources within portfolio.
  • Attend executive council meetings to review Program and Program budgets and projections
  • Manage payroll information for all staff and faculty within portfolio, to include, but not limited to: updating pediatric faculty salary shuttles, and managing Workday salary allocations
  • Manage centralized personnel files, which should include, salary allocations, salary allocation changes, SARFs, on boarding paperwork, annual performance reviews etc.
  • Collaborate with PI’s regarding employee hiring.
  • Orient and advise faculty, staff, students, interns, and fellows on financial policies and procedures in RAF, department, Hospital, and University. Referring all issues to appropriate parties as needed.
  • Assist RAF staff as needed with post-award management for accounts outside of portfolio.
  • Coordinate pre-award submissions within assigned area; inclusive of budget creation and reporting requirements.

• Provides direction and development to an administrative assistant and any…