Disaster Related Specialist – FEMA Cost Recovery

About the Role

HJ Staffing is seeking highly experienced Disaster Related Specialists to provide financial, compliance, and documentation support for FEMA Public Assistance (PA), TDEM coordination, COVID-19 cost recovery, and federal disaster reimbursement efforts. These positions will work remotely and support high-level analysis, invoice review, FEMA documentation, and federal program closeout activities.

This role requires strong experience in emergency management, disaster finance, federal grants, and FEMA PA documentation. Candidates must be able to interpret federal regulations, manage complex cost-recovery files, and coordinate with state and federal partners.

• Review contracts, invoices, timesheets, equipment logs, and material records for accuracy and FEMA compliance

• Perform detailed COVID-19 vendor invoice validation and cost documentation review

• Coordinate with FEMA, TDEM, and other agencies to resolve project-level issues

• Prepare and upload documentation into FEMA PA systems and portals

• Respond to FEMA Requests for Information (RFIs) and provide supplemental data

• Draft and support FEMA appeals and closeout packages

• Support financial reconciliation, audit readiness, and compliance review

• Develop project formulation documents in accordance with FEMA PA guidelines

• Provide training to state or client personnel on FEMA reimbursement processes

• Track deliverables, timelines, milestones, and project requirements

• Assist with surge staffing needs during disaster events

• Document lessons learned and submit required reports

• Ensure all activities comply with 44 CFR, Stafford Act, Disaster Mitigation Act, and federal disaster recovery rules

  Minimum Qualifications

• Bachelor’s degree (required)

• Ability to work 12-hour shifts when requested

• Excellent documentation, communication, and problem-solving skills

• Ability to interpret federal regulations including:

  • 44 CFR

  • Stafford Act

  • Disaster Mitigation Act of 2000

Required Training & Certifications

(Candidates must have completed or be willing to provide proof of the following:)

• ICS-100:
  Introduction to the Incident Command System

• ICS-200:
  Basic I.C.S.

• ICS-700: NIMS Introduction

• ICS-800:
  National Response Framework

• ICS-900:
  National Disaster Recovery Framework Overview

• All-Hazards Finance/Admin Section Chief (E/L0973) – preferred

• All-Hazards Finance/Admin Unit Leader (E/L0975) – preferred

  Preferred Experience

• FEMA Validate-As-You-Go (VAYGo) review experience

• COVID-19 cost documentation and vendor payment validation

• Emergency Medical Task Force (EMTF) invoice reconciliation

• Federal and state audit support

• Large-volume disaster financial documentation

  Additional Requirements

• Must pass state and federal criminal background checks

• Must be 18+ years old

• Must maintain professional conduct and confidentiality

• Must be able to respond to urgent requests within required time frames