Admin Coord​/Project Coord

Candidates should submit the following as one document:

• Resume or curriculum vitae
• Cover letter describing relevant experience and interest in community-engaged research
• Contact information for three professional references

In order for the Career Portal system to accept a cover letter and professional references, please include these as a page of your resume document.

Candidates must be currently eligible to work in the United States, as we are currently unable to sponsor visas for this job opening.

Study Overview

The Peer-Led Diabetes Self-Management Support (PLDSMS) study is a 5-year, NIH/NIDDK-funded Type 1 Hybrid effectiveness-implementation trial. The study aims to improve diabetes outcomes among 460 men with type 2 diabetes in Metro Detroit through a peer-led support intervention delivered via virtual platforms. The Detroit Health Department (DHD) serves as the primary implementation partner, providing day-to-day supervision of community-facing staff and ensuring community-centered program delivery.

Position Purpose

The Admin Coord/Project Coord serves as the central point of coordination between the Detroit Health Department and the University of Michigan research team. This position is responsible for the day-to-day operations of the PLDSMS program at DHD, including coordinating participant recruitment, supervising peer leaders, scheduling participant assessments, and ensuring smooth program implementation. The Coordinator works onsite at DHD and serves as the primary liaison between community operations and academic research administration.

Supervision Structure

This position operates under a dual supervision model that reflects the UM-DHD partnership:

• DHD Supervision:
  Day-to-day work assignments, performance management, program guidance, and community priorities are supervised by Yolanda Hill Ashford.
• UM Supervision:
  Payroll and benefits processing, IRB and regulatory compliance, grant administration, and NIH reporting are managed by the UM research team.
• Peer Leader Supervision:
  This position directly supervises 8-10 peer leaders administratively (scheduling, reporting, logistics) per active cohort, with clinical oversight support provided by Certified Diabetes Care and Education Specialists (CDCESs). The CDCES will provide training and content support for the peer leaders.

Recruitment Coordination (Approximately 5 hours/week)

• Coordinate participant recruitment activities at 2-3 DHD sites per active cohort
• Collaborate with DHD networks and community partners to identify eligible participants
• Support outreach through faith-based organizations via the Minister Alliance network
• Track recruitment progress and report weekly to DHD and UM leadership

Assessment Scheduling and Coordination (Approximately 4 hours/week)

• Schedule and coordinate participant health assessments at baseline, 3, 6, 12, and 24 months
• Arrange assessment locations at DHD sites as needed
• Ensure timely completion of A1C testing, blood pressure measurements, and survey administration
• Coordinate with UM research assistants for data collection activities

Peer Leader Supervision (Approximately 4 hours/week)

• Provide direct supervision to 8-10 peer leaders per active cohort
• Conduct weekly check-ins and huddles with peer leader team
• Support peer leaders in session facilitation and participant engagement
• Coordinate with CDCES for clinical oversight of peer-led sessions
• Address peer leader questions, concerns, and problem-solving needs

DHD-UM Liaison Activities (Approximately 3 hours/week)

• Serve as the primary communication link between DHD operations and UM research team
• Participate in weekly partnership meetings with UM investigators
• Communicate community feedback and implementation insights to research team
• Support CARAB (Community, Clinical, Administrative, and Research Advisory Board) activities as needed

Administrative and Problem-Solving (Approximately 4 hours/week)

• Manage participant follow-up and retention activities
• Address operational challenges and barriers to program implementation
• Maintain accurate program records and documentation
• Support technology needs for Zoom for Health virtual sessions

• Minimum 2 years of experience in community-based program coordination or research
• Experience working in Detroit or urban settings
• Demonstrated ability to supervise and support community health workers or peer educators
• Strong organizational and communication skills
• Proficiency with virtual meeting platforms (Zoom) and standard office software
• Reliable transportation for travel between sites
• Commitment to community-centered, culturally responsive program delivery

• Experience with chronic disease programs
• Experience with research data management systems
• Familiarity with Detroit Health Department programs and community networks
• Bilingual abilities a plus

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually…