Administrative Assistant Smoking and Wellbeing

This is an exciting opportunity to work as part of a dynamic and busy team focused on improving the health and wellbeing of the population of Hywel Dda University Health Board. We are looking for an enthusiastic and proactive person with excellent communication and inter-personal skills to join us.

The post holder will provide comprehensive administrative support to the Smoking and Wellbeing Team, with responsibility for the day-to-day maintenance of the patient and staff information systems within the Department.

There may be flexibility to work from home one day a week.

To provide comprehensive administrative support to the Smoking and Wellbeing Team, with responsibility for the day-to-day maintenance ofthe patient and staff information systems within the Department.

Responsible for inputting data and maintaining records on computerised systems and booking of appointments following departmental standard procedures. This will involve handling of sensitive and confidential patient and staff information i.e. patient medical information, demographic information for both staff and patients.

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals:
  Bronglais Hospital in Aberystwyth;
  Glangwili Hospital in Carmarthen;
  Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals:
  Amman Valley and Llandovery hospitals in Carmarthenshire;
  Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres:
  Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 26/01/2026.

• Level 2 qualification (e.g. GCSEs, NVQ2) or equivalent experience of administrative / office skills and knowledge
• Knowledge of Myrddin/ Welsh
  
  PAS system & ESR

• Ability to travel between sites in a timely manner
• Flexible approach to needs of the service
• Welsh Speaker (Level
  1)

• Experience of communicating with professional staff at all levels and the public.
• Experience dealing with confidential, sensitive data, ensuring appropriate maintenance and storage of records.
• Experience of working with electronic staff records.
• Experience of working with Myrddin/Welsh
  
  PAS system
• Experience of working with Microsoft office
• Experience of working with Excel spreadsheets

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.