Regulatory Technologist

Job title: Regulatory Technologist (permanent, full-time)

Location: North West London, NW2 7HF

Salary: Competitive

Hours: Monday – Friday 9:00am – 6:00pm + 1 hour lunch break

Hybrid: 3 days in office, 2 days working from home

Start date: Immediate

Our business…

At Vitabiotics, you'll find a diverse bunch of talented folk who come from a wide range of backgrounds and possess an extensive array of experience. What brings us all together is a culture that thrives on innovation, mutual respect, team work and a sense of commitment. Vitabiotics is truly a great place to work!

Vitabiotics has pioneered advances in nutritional healthcare products for 55 years and the range includes many of Britain’s leading supplement brands such as Perfectil, Pregnacare, Wellman, Wellwoman and Menopace.

As the UK’s No.1 vitamin company, exporting to over 100 countries, Vitabiotics is widely acknowledged as leaders in innovation and in 2018 became the first vitamin company to twice receive the Queen’s Award for Innovation, awarded for its ground breaking clinical research.

As part of our commitment to innovation and development, we are looking for a detail-focused and technically minded Regulatory Technologist to join our quality control team. Reporting to the Regulatory Manager, the role will be responsible for the creation and maintenance of product dossiers, preparation and submission of regulatory applications, coordination of product renewals, and review and approval of product artwork to ensure compliance with applicable legislation and company standards.

The ideal candidate will have a strong understanding of food supplements, nutrition or health and wellbeing regulations, excellent attention to detail and the ability to translate complex regulatory requirements into practical, commercially focused solutions.

Responsibilities will include…

Regulatory Compliance

• Support the regulatory compliance of food supplements, nutraceuticals, cosmetics, and consumer healthcare products.
• Monitor and interpret relevant UK, EU, and international regulatory requirements.
• Provide regulatory guidance to internal stakeholders on product composition, claims, labelling, and compliance requirements.
• Support regulatory risk assessments and compliance reviews for new and existing products.

Dossier Preparation & Maintenance

• Create, compile, and maintain regulatory dossiers and technical files for new and existing products.
• Ensure all supporting documentation is accurate, complete, and maintained in accordance with company procedures.
• Obtain and review technical documentation from suppliers and manufacturers, including specifications, certificates, safety data, and supporting evidence.
• Maintain regulatory databases and document management systems.

Regulatory Submissions & Renewals

• Prepare and submit product notifications, registrations, and regulatory submissions as required.
• Manage product renewals and updates to ensure ongoing market compliance.
• Coordinate submission activities with regulatory authorities, customers, distributors, and external consultants where applicable.
• Monitor submission timelines and ensure actions are completed within required deadlines.
• Maintain records of regulatory approvals and submission statuses.

Artwork & Labelling Approval

• Review and approve product artwork, labels, packaging, and promotional materials for regulatory compliance.
• Ensure mandatory labelling requirements are correctly applied and maintained.
• Verify product claims, ingredient declarations, warnings, instructions for use, and marketing statements.
• Support artwork change control and approval processes.
• Work closely with Marketing, Packaging, and Product Development teams during new product launches and product updates.

Product Lifecycle Management

• Support regulatory assessments for formulation, ingredient, supplier, packaging, and manufacturing changes.
• Maintain compliance throughout the product lifecycle.
• Participate in product change control, risk assessment, and continuous improvement activities.
• Support responses to regulatory, customer, supplier, and internal technical queries.

Audit & Quality Support

• Support internal, customer, and regulatory audits.
• Assist with the…