Medical Records Admintrator Specialist

• Department: Department of Veterans Affairs

The Greater Los Angeles VA Health Care System is seeking a two (2) highly energetic candidate to fill the Medical Records Administration Specialist at the Sepulveda VAMC 16111 Plummer St North Hills CA 91343.

PLEASE NOTE:

This position is designated as remote. Remote work is defined as full-time employment conducted outside of a VA facility or in VA-leased spaces. The option for remote work will be assessed continuously, and the selected individual will need to return to a VA office which is required. The VA will categorically exempt military spouses authorized to engage in remote work and spouses of U.S.

Foreign Service members from Agency plans to return all eligible employees to in-person work instead of remote or telework arrangements. Any selected candidate must live within 50 miles of a VA Medical Center. Duties include but are not limited to the following:
Provides subject matter expertise to Service Line Leaders, and medical center staff.

Interprets and applies The Joint Commission standards, VA regulations and medico-legal requirements; current Federal Codes pertinent to medical records;
Veterans Administration policy memoranda, directives and hand‑books pertinent to health information management; ICD‑CM coding principles and nomenclature and the MS‑DRG system; CPT and E&M rules; medical and procedural terminology; anatomy and physiology, regulations governing confidentiality of medical records; release of information laws and statutes; records management; and any policies pertaining to VA medical records.

Provides training for HIM, clinical and administrative staff on HIM topics. Performs quality improvement projects regarding HIM issues. Assists the CHIM or designee in preparing various presentations. Performs audits and analyses, preparing and presenting findings and recommendations to the CHIM, Service Line Leaders and medical staff. Reviews, analyzes and reports HIM performance monitors.

Advises Principal Investigators and other clinical staff relating to methodologies of retrieving health care data for specific studies. Performs data retrieval for special studies as needed. Participates in various VAMC, VISN and national committees requiring health information management subject matter expertise.

Performs quantitative and qualitative reviews of health record documentation to ensure all patient care data entered in the electronic health record (EHR) is accurate, timely, and completed. Adheres to established documentation requirements as outlined by The Joint Commission (TJC) regulations, Veterans Health Administration (VHA) guidelines, as well as medical‑legal requirements.

Serves as a liaison in the implementation of automated clinical applications pertaining to the EHR. Participates in facility committees and sub‑committees related to health information and provides technical advice when necessary. Participates in training related to VHA Healthcare Information Systems such as VistA, CPRS and other software packages as they relate to HIM job functions. Analyzes clinical and administrative processes related to information flow.

Tests and verifies software packages prior to activation in production mode. Coordinates with software developers in the local testing of software. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule:

Monday - Friday 8:00am to 4:30pm Compressed/Flexible:
Not Authorized Virtual:
This is not a virtual position Functional Statement #: 00000