Sales Coordinator

• Pay or shift range: $26 USD to $28 USD
  Pay range for our various positions takes into account multiple factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; education and certifications, work location and other business and organizational needs.

Kimpton Hotel Monaco Seattle (Newly Renovated!)

Downtown Seattle - 1101 4 th Ave. (4 th & Spring)

Pay Range for this role is $26-$28, depending on experience.

Kimpton Hotel Monaco Seattle, situated in the heart of downtown, offers a luxurious yet playful experience with its bold, newly renovated design. Known for its jaw-dropping lobby, spacious guestrooms, and a unique vibe, the award-winning hotel provides a relaxing and stylish escape. Guests are steps away from iconic destinations such as Pike Place Market, the Waterfront, and Lumen Field. Dining experiences at Marin showcase the culinary diversity of the Pacific Northwest, offering seasonal, locally-sourced cuisine in vibrant settings.

Kimpton Hotel Monaco Seattle is dedicated to creating unforgettable experiences for every guest.

As Sales Coordinator, you'll play a central role in the success of our sales team. Partnering closely with Sales Managers, you'll manage the details that turn inquiries into confirmed business—from contracts and proposals to rooming lists, billing setup, and system accuracy. You bring a passion for hospitality, a talent for organization, and a commitment to responsive, professional client service. Your work behind the scenes ensures every group and event runs smoothly from initial inquiry to final invoice, allowing our team to deliver the ridiculously personal experiences Kimpton is known for.

• Serve as the first point of contact for inbound sales leads by phone and email, responding quickly and logging details in the appropriate system
• Catch incoming RFPs and make sure everyone gets timely follow-up
• Keep communication with clients and internal teams timely, professional, and warm

• Prepare and process contracts, proposals, and addendums with precision and care
• Partner closely with Sales Managers to keep group bookings accurate and up to date
• Monitor and maintain group bookings in property systems, making updates as plans evolve
• Create booking links that make reserving easy for group attendees
• Manage rooming lists from first draft through every last-minute alteration
• Assist with individual reservations booked under negotiated or special rate categories
• Set up group billing and enter all relevant group details into the hotel's sales, POS, and event systems
• Process invoices accurately and on time
• Run and distribute sales system reports that keep hotel teams informed and aligned

• Provide day-to-day administrative support, including correspondence, phone coverage, and scheduling
• Take on additional responsibilities as assigned by the Director of Sales & Marketing and General Manager

• Previous experience in hospitality or the service industry
• Strong organizational skills and a sharp eye for detail—you catch what others miss
• Excellent communication and follow-up skills; you always close the loop
• Proficiency in Microsoft Office and confidence learning and working in hotel systems
• A calm, steady presence under pressure, with the ability to prioritize and adapt as needs shift

That’s how we describe the Kimpton culture. Not a tagline — a way of being. It’s what you’ll feel the moment you walk through our doors, and it’s what keeps our teams coming back.

Kimpton founder Bill Kimpton…