Timekeeping & Payroll Specialist

Position Overview

We are seeking a detail‑oriented and proactive Timekeeping & Payroll Specialist to join Gemma’s payroll team at our home office! This role is primarily responsible for managing and optimizing employee timekeeping processes to ensure accurate and timely recording of labor hours, while also supporting payroll operations. You will play a critical role in providing reliable labor data for project management, ensuring payroll accuracy, compliance with wage & hour laws, and alignment with company policies.

The ideal candidate will have strong technical knowledge of timekeeping and payroll systems (e.g., ADP), excellent problem‑solving skills, and the ability to support both staff and project field operations effectively.

Location:

Glastonbury, CT

Employment Type:

Full‑Time, In‑person
Timing:
Immediate

• Manage and maintain the timekeeping system to ensure accurate time recording, approvals, and compliance with wage & hour laws.
• Oversee & facilitate the time approval process for employees and managers, providing training and assistance as needed to ensure timely and accurate approvals.
• Work closely with project managers and department leads to ensure proper categorization of hours worked and cost‑code allocations.
• Conduct regular audits of time records for accuracy and compliance, promptly addressing any discrepancies or errors.
• Generate and distribute reports on timekeeping data, highlighting trends, issues, and opportunities for process improvements.
• Collaborate with HR and Payroll teams to ensure that timekeeping records align with payroll requirements and deadlines.
• Serve as the primary point of contact for employees and managers regarding timekeeping questions, system troubleshooting, and policy clarifications.
• Assist in processing weekly payrolls, ensuring accuracy of calculations and compliance with federal, state, and local wage regulations.
• Process wage garnishments, child support orders, and other mandated deductions.
• Support per diem paperwork, transfers, and mobilization documentation.
• Conduct payroll‑related compliance audits (SIT, SUI, Workers’ Compensation, state registrations, etc.), ensuring all registrations are current and accurate.
• Maintain up‑to‑date knowledge of payroll and timekeeping system functionalities, wage & hour regulations, and best practices, recommending improvements as appropriate.

• Bachelor’s degree in Business Administration, Human Resources, Finance, or a related field (or equivalent relevant experience).
• Proven experience in timekeeping, payroll administration, or a related role, preferably with a strong focus on ADP timekeeping systems.
• Solid understanding of wage & hour laws, including FLSA and state‑specific labor regulations.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities in a fast‑paced environment.
• Strong analytical and problem‑solving abilities, with an aptitude for identifying areas of improvement within timekeeping systems.
• Effective communication skills to liaise with employees, managers, and cross‑functional teams.
• Proficiency in Microsoft Office Suite, particularly Excel, for reporting and data analysis.

• Advancement and Growth Opportunities
• Paid Time Off
• Comprehensive Nationwide Health and Welfare Benefits
• Company Sponsored Events
• Financial Planning and Savings Resources
• 401k Retirement Savings Plan
• Paid Holidays
• Work Life Balance

Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power, renewable, and industrial industry. Our wide‑ranging and comprehensive experience comprises more than 15 GW installed capacity, including state‑of‑the‑art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, industrial, and environmental facilities spanning the continental United States.

Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected classification as established under federal, state, or local law.